Friends of Queens Park
AGM ‘2’
Sunday 11th December 2011

Queen’s Park Games Pavilion 3pm

Attendances
Derek Morgan Sheila Blackburn Elaine Dodd
Allan Leah Stefan Townsend Cllr Roy Cartlidge
Eric Buckley Mo Grant Roy Prince
Lisa Prime Daniel Prime Peter Fradley
Howard Curran Sheila Curran Marcus Davenport
Nigel Irlam Glenys Hooper Scott Cooper
Linda Cooke

Apologies
Pam Minshall Cllr D Flude Jan Wright

No Item
1.0 Apologies
2.0 Welcome to the second Friends Group AGM by Derek Morgan
3

Chairperson’s Report
Derek Morgan presented his report for the year.

He thanked all those attending and supporting the Park refurbishment and its further development. He also noted the excellent progress that has been made, the major events over the last twelve months and looked forward to the year ahead and the possibility of further work and improvements.

Derek noted the importance of press coverage for events and thanked the Parks Manager for undertaking media releases, and for these ongoing concerns and issue which are very much worth supporting.

It was also noted that there have been a number problems, such as a gate opening at weekend and the ongoing concern about the deletion of warden posts.

Looking to the year ahead, there will be a lot going on – and attendees were encouraged to sign the volunteers list, especially for minor works (probably Sundays) and for identified events from the forthcoming Summer programme.

This was confirmed by Roy Cartlidge, who listed Spring Watch, anniversaries for The Heritage Centre and the Queen’s Jubilee, plus the Olympic Torch, amongst others. Such local community events enable us all to become involved and to promote the Park. He also spoke of a Music event and asked the Friends Group to support it.

4 Election of Officers

The Chair listed the ‘Core’ Committee Members as:
Chairman, Secretary and Treasurer.

He reminded the meeting that, last year, it was suggested to elect these Officers for a 3 year term This has assisted with planning, plus getting ourselves into this new role and banking requirements like authorised signatures for cheques, charity status bank account and so on.
It does not distract from the option to ‘boot’ us out if you do not think we are performing.

Clause 6e states where a vote of ‘no confidence’ can be brought against a member of the committee, if approved by 2/3rd of those attending, that member will be removed from office.

I intended to exclude from the above the Fund Raising Officer position as consider we need to review this position and establish costings for proposals. We need to develop realistic expectations whilst we are a relatively young group. The Chair will speak to the Officer personally. Therefore, that leaves the following posts ONLY to be proposed:
Membership
Member Representation: Cllr Dorothy Flude / Cllr Roy Cartlidge 
CEC Officers: Elaine Dodd / George Broughton 
Local Historian – Howard Curran 
Youth Representative – Daniel Prime 
Crewe Blogs – Jan Wright 
Media – Belinda Chronicle TBC
DRE – Belinda - DRE Representative
Bowling Club – Mr E Buckley 
School Rep – Sir William Stanier School – Steve Collins
QP – Horticulturist – Vacant
(Fishing Club – 2012)
 = nominations accepted on the night – others to be contacted to confirm post. QPM
Q I ask those attending to accept these nominations or propose an alternative?
I would like to thank those who have put themselves forward again for this year for their kind support towards helping the Park and the Friends Group.

5 Secretary’s Report
Sheila Blackburn presented her report for the year.

Agendas and minutes
Have been prepared for five meetings and circulated, thanks to Elaine Dodd.

Data bases: No new ones have been set up, as envisaged, though existing ones have been improved and updated for:
friends wishing to receive minutes and agendas
War Veterans Group
Charities to be contacted to take part in events

Correspondence: towards
Duchess of Gloucester visit
Opening event in September
Petition and letters to Chief Exec.

Letters received to date
Chief Executive’s Office re petition letters

Information Boards
The boards have been updated regularly as part of the ongoing need to inform all Park users of events and developments

Eventing
VIP visit (flowers)
Summer programme including:
Clay workshops
Starquest
Willow weaving
Opening of the Pickle Jar at the Pavilion
November 5th
December Lantern Parade

Thanks
My personal thanks are to Elaine for her continued help over the year – not easy when she has not been on site for most of the year!
I also thank all those who have supported the Group’s fundraising and especially Daniel and Lisa Prime, Sheila Curran, Roy Prince and Bronwyn Dean

Ahead
As a committee we will be looking at our further involvement in the development of the Park by:
Small merchandising (cards, postcards etc)
Brochures
Installation of a computer system in the Park Office for use by secretary, wardens and others
Contacting other Friends Groups
Howard’s guide to the Park
Summer events 2012
Pickle Jar events and Education programme

Like Derek, I thank you for your continued support and interest as we move forward to enjoy the completion of the restoration project and many happy times in Queen’s Park

6 Treasurer’s Report
Pam Minshall, Friends Treasurer, forwarded the following account information:

INCOME
Donations: (Lions) £285
Other £6.30
Fund-raising £1,026.82
TOTAL £1,318
EXPENDITURE
Cash /receipt book £8.00
Blitz Fireworks £296
Blitz Fireworks £51.00
Santa presents £45.00
Clay workshop/tombola £60.00
TOTAL £460.00

Carry Forward £858.12

7 Fund Raising Officer’s Report
Nigel Irlam was not present at this part of the meeting.:

8 Presentation by Derek Morgan to Allan Leah

I would like to welcome Allan Leah who has kindly taken time from his busy retirement to come along and join us today...

Allan, we consider, is the brains behind the Queens Park Renovation Project, having picked up the pieces form a number of Officers involved in its original conception.

Starting with Peter Booth, who many will remember as Conservation Officer for Crewe & Nantwich Borough Council, who had the idea back in the year 2000 to renovate the Park with the kind support of a Heritage Lottery Fund and application grant. Allan, for his sins, worked very closely with Peter and has stayed with the project up until now.

The Stage 1 bid was made back in January 2001 and the Stage 2 submitted and approved on the 14th March 2005 when the project first commenced in its early stages.

Peter left during this period as did his replacement Steve Corbett, so Allan took the reigns firmly and maintained continuity being seconded as Project Officer in January 2006.

Allan accepted voluntary redundancy and early retirement at the end of September 2011 and we feel was a sad loss to the progress made and his achievements. Not often does anyone retire and leave behind such a legacy which will continue beyond all of our life years!!

He is very proud of what has been achieved and has undergone and worked through many milestones for the greater good in the end.

So, I ask the Crewe Mayor, Cllr Roy Cartlidge and Elaine Dodd our Manager, to join me in asking Allan to accept this small keepsake from CEC and the Friends of Queens Park as a small momentum and reminder in years to come of his achievements and professionalism, what a pleasure it has been to work with him.

Allan said, “I am confident that the remaining works will be completed under the guidance of Cheshire East Council with key officers including George Broughton the Parks Development Officer together with Elaine Dodd, Queens Parks Manager and now in charge, Gareth Edwards Head of Department. I wish the project all the very best for the future and shall be watching its completion with much satisfaction – good luck to all involved and thank you for your continued support.”

9 Questions, Answers and Suggestions

Q: (Howard Curran)
As I have not yet received a reply from the CE, I wonder if my letter about the Wardens has been sent?
A: It was delivered last week by hand (Fri 2nd Dec).

Q: What will the Friends Group fund raising monies be used for?
A: this has to be decided, but a reserve amount should be agreed.

Mo Grant proposed a vote of thanks to Derek Morgan for all his work as our Chairman.

10 DONM: Tuesday 21st February 2012 in Games Pavilion at 5.30pm


 

Friends of Queens Park
Meeting - Tuesday 1st November 2011
at ‘The Pickle Jar at the Lakeside’
Queens Park

Attendances Derek Morgan - Chair Howard Curran Scott Cooper Sheila Blackburn - Sec Stephen Holdaway Peter Fradley George Broughton Marcus Davenport Linda Cooke Elaine Dodd Ray Stafford Roy Prince Nigel Irlam – Fund Raising Janet Sparkes Roy Sparkes Jan Wright – Social Media Wayne Williams Sheila Curran Cllr. Roy Cartlidge (Cw Mayor) Daniel Prime K M Combes Cllr. Peter Nurse Lisa Prime Bronwyn Dean Stefan Townsend Kath Mason Jason Ankers Cllr. Maureen Grant
No Item 1.0 Apologies
Noted. 2.0 Previous Minutes
The minutes of the last meeting were agreed as correct. 3.0 Matters Arising from the Minutes
None. 4.0 Events Review:
Visit by HRH Duchess of Gloucester: July
Re-opening Celebration: September
There was a lot involved in bringing the Royal event together which fortunately, or unfortunately, was a big commitment for QP Manager, Elaine Dodd, who co-ordinated both events. Time commitment for both the re-opening event and the HRH visit, the latter having been invited 2 years previously. The amount of protocol for this, security and director liaison was time consuming but necessary. Julie Stockton for pre event support from CEC Comms supported the HRH visit.

For the QP Re-opening Event between 30 – 40 organisations were involved, which given the dwindling support of recent events was refreshing, demonstrating that the public really were ready for a Celebration at this time.

The date was changed from Carnival, as schools returned from half term, which we considered would help involvement overall.

PROCESSION
Formal road closure application. Notices erected stayed in situ.
Excellent Police communications. Police were very pleased with arrangements, their support valued.
Excellent school workshops and co-ordination by Maria Boone and Sarah McKenzie. These were arranged and financed by CEC, supported by these excellent art workers.
Disappointed by one school – only 2 x pupils attended. They had two workshops at a cost to us of around £500. School attendances costly but worthwhile when pupils support – how can we ensure they attend in the future?

STAGE
Outdoor PA some ‘cutting off’ of sound, ED to speak to sound engineer.
Still considered to be a better option than a closed PA unit.
Lack of light on stage – darker than anticipated at an earlier time. ACTION

ARENA & ACTIVITIES
No issues.
Ropes partially dismantled by crowds prior to StarQuest, staff elsewhere to reinstate as helping with daylight Fireworks, and putting out chairs / tables for SQ Judges.
Bowling pav keys not available – they are now!

Wildlife Trust, Crewe Heritage Centre, Reaseheath College, RNLI, the LAP, West St Christiania Fellowship, Crewe Concert Band, the Heritage Centre, CAT fm, Reggie DJ, Horticulture Soc; all very pleased with involvement and equipment provided. Volume, who arranged the music show were self sufficient and did an excellent live band co-ordination. Plus, activities provided by - Liberty Morris Troupe, St Michaels Troupe’ Air Training Corp. Fire Services and Corp, the Wingate Centre, BLITZ fireworks, Railroaders American Football Club, Shavington Village Fest Committee, Play & Sport Dev, Waste Watch, Crewe Sea Cadets, community trade & charity stands. StarQuest finalists also. Supported by a limited number of paid performers ie Street Artists etc also.

ACCESS
Too tight. Turing circles and access needs to be improved and widened when depot works completed. This will also help general QP deliveries. ACTION

PYROS / FIREWORKS
Disabled area not achieved. Time and crowd issue – needs to be placed in advance. ACTION
Wind issue – beyond our control.

ADMINISTRATION / ORGANISATION
Event co-ordinated by QP Manager. Supported kindly by retired QP Warden, Garvis Upton, who kindly attended to assist with cheque payments and distribution, plus Sheila who assisted with some distribution and Derek with evacuation procedure. Really required a dedicated clerk / admin to assist.
First Aid excellent liaison with Dr Lucy and her team. No critical issues.
Community Wardens, on site, most effective.

STAFFING
General shortage of ‘hands-on’ volunteers, for event logistics, ie., stakes, ropes, movement of barriers, equipment, chairs, trestles, van, drunken behaviour......
Valuable co-ordination team supporting QP Manager – Thank you to Jason Ankers, Stef Townsend, Marcus Davenport and Scott Cooper – our small team who worked the clock around for 3 days. This supporting Volunteers / Team dealt with Event logistics, public information, anti social behaviour - duty Fri to early hours Sat am, Sat day to late, Sun am.



Other Volunteers on the day:
George Broughton, Chris Lawton, Mike Taylor, Mark Wheelton, Jon Winkle and Partner (photographers and Web), VIP liaison was undertaken by - Guy Kilminster, John Nicholson, & Allan Leah. VIP’s - MP Timpson and HLF representative Sarah Hilton. Peter Fradley assisting with bridge supervision.

Also, the Greens Space team who came the day prior to do an extra litter pick and barrier movement on site. Plus, Maintenance teams, ground prep - StreetWise, Park Team, Tree Gang - much site clearance / tiding achieved
Graham Burgess and Ruth Boffey - who also volunteered Sat day and Sun for (massive!) clean up operation and who kindly returned to empty the many extra over spilling bins also. 
Litter pickers - Didn't look the same park Sun morning from Sat night!! Thank you to them.
Sharon Bennison, Green Spaces - support re cheques and orders..
Kath Mason - Facility attendant - Pickle Jar also very pleased with Fridays clean down of cafe.

Electricians - Peter and John - excellent as always, much more difficult supplies to source this year, very re-assuring to have you on site.
John Harwood, St Wise - Vintage vehicles in parade.

Also, a thank you to the Friends who assisted in marshalling the procession, its assembly and manned the fund raising stand for long hours, plus stand preparation:
Bronwyn Davis, Sheila Curran, Lisa and Daniel Prime, Roy Prince, Cllr. Maureen Grant, Cllr. Dorothy Flude, Sylvia Allen, Joan Evanson, Pam Minshall and
Sheila Blackburn.

Gates suitably manned. Ranger also attended, thank you to her, together with many from the Friends group.
Plus, the Mayoral stand suitable manned by Friends - Cllr Michelle Sherratt, Ray Stafford and Audrey Micklewright – thank you to all.

EQUIPMENT
No issues all suitably provided... stage toilet hires, ropes, stakes, barriers, pa’s, generator, torches, radio, marquees, fire extinguishers, tables and chairs.. although there was some theft yet to be confirmed.

CATERERS
Reported good trading Sat, bar needed to be more central. Deliberately sited for first year.
Cafe traded well, no issues. Pimms Bar would have traded better more centrally.
ACTION
RISK ASSESSMENT
Meant to protect – a large document!!!...., a legal requirement.

PUBLIC PERCEPTION
All Good. Very complimentary – many thanks received by Elaine QP Manager and the Friends. No issues. Funded by CEC, Crewe Trustees and Income generation which exceeded expectations for a one-off event. 15 - 20,000 visitors came to Queens Park on the day
2012 will be smaller cluster of events supported by the Friends, Pickle Jar and the Community. Community want more, bigger, better, etc - No budget for Carnival 2012.

FUNDING
50 / 50 funded via CEC / Crewe Trustees. The Crewe Mayor was thanked for the trustees sponsorship. Plus, Contribution from HLF Project and income generation.
BUDGET Total Income 7255 Budget 10000 CwTrustees 10000 ProjectCont 5929 25929 So Thank you to all!!! 5.0 Chairperson’s Report
Derek Morgan asked the meeting to celebrate and be proud of the work that has been completed in the Park todate. He also reminded the group that the original Park was not finished when it was opened over 100 years ago – many features were added later. We can all see where the project is up to in terms of what has been done, so I don’t think a good use of limited time to go over this once again....

But what is worth mentioning that the level of investment in features is significant and probably greater than any other Council has provided for other public parks. The Heritage Lottery Fund provided a grant of just under £3m and the remaining funds of £3.5m were from other external funding organisations, such as WREN and capital reserves of the former Crewe and Nantwich Council, so you will appreciate that it has not been funded by the Council tax as stated in some press publications.

On the down side we are equally frustrated the park is not complete, including the Officers who are here tonight.
Might I just mention that when the Park opened 100+ years ago – it was not complete, there was no lake, just the Brook culverting underneath, some of the buildings were added later, there was only one entrance, no playground, no bowling green, no planted main drive avenue, so features, trees and planting were added over many years; the infra structure we all know today, was 20 years in the making and took 100 years to evolve. Added to the fact that it is obvious to all local people that the Park has not had a dedicated budget spent on the grounds in a number of years which has further exasperated the situation.
So, lets look forward not back, - a great deal has been achieved.
The way forward
CEC are actively seeking additional funds to ensure that works are progressed as soon as an agreement can be achieved.
Talks so far with the HLF are ongoing and we are optimistic that they will be able to provide additional funds to maintain the momentum of the restoration package. This is good news as it will be an extension of the existing grant and not a reapplication.
Consultants are preparing a schedule of outstanding works and associated costs, taking into account works recently completed and in progress. This is being produced along with a Maintenance and Management Plan which will establish enhanced maintenance standards, so that the park does not go into decline in the future, this is essential for the on-going future standards within the park.
The Lake
The weed was blanket weed which although an eyesore, has been dealt with, with permissions gained by our Queens Park Manager following discussions and permits form the Environment Agency. However, it will probably return next year as a more permanent solution is required, under the Maintenance and Management Plan. The good news however, is that the blooms were not of the blue green algal type, which has meant in the past that the lake waters were closed off for a number of summers over the past 20 years, -this seems to get forgotten about. Carp has been observed in the lake – although this will eat the self seeding plants it will murk up the clear waters.
The Bridges
Hand rails have yet to be extended. We await the design from consultants for these. The effects of settlement on the structures has needed to be determined for the design as they will settle and move further. But this item is outstanding and requires actioning at the earliest time.
Memorial
Loose granite chippings around the Boer War Memorial were temporary for the HRH visit and will be replaced with cut stone to match the existing granite. This memorial had a large amount of topsoil around it for many years which buried the lower parts of the listed structure and it was only when the topsoil was removed that the lower walls were revealed and the lions restored to their original position. It is proposed to turn the planting beds into steps, this will be delayed as listed building consent is required to commence works, but once done visitors will be able to get closer to the names inscribed and research the history of this campaign. The Queens Park Manager has spoken to Reaseheath College who are interested in doing a temporary solution in readiness for Remembrance Day which is good news.
Snagging Works
Yes, there are snagging works, which are realistic on large scale engineering and construction projects. Some of the new toilets require remedial works mainly for the tiling. We have agreed that the Pickle Jar do not leave the toilets open, which was the original intention, but will be sealed off if the cafe is not open. This is purely because people DO NOT value these facilities and the level of vandalism and mis-use is simply unacceptable. These operators need a starting chance to provide clean and welcoming facilities for visitors; and unkempt, vandalised toilets are simply not acceptable to the element of society who expect, as they should, clean toilets.
There are toilets which are open daily by the Games pavilion, however should these suffer in the same way as the old ones, again the times of opening will need to be restricted... so we watch with interest and caution regarding these facilities.
LODGES
We await only the IT connections. There is some under road ducting to be done to complete the telephone and IT service connections, to get these buildings back into use. Under road connections are necessary as the Conservation Officer has stated that no eternal lines are to be fitted to the exterior walls Lodges themselves. We will be, most pleased to see Elaine the Manager return and to be able to provide our Grounds Team a more fitting work space than they currently have which is the depot area (which frankly needs to be demolished as soon as…).
We need also - Lighting at footpath level, new benches which can be donated also, new bins, signage and street furniture, funded form any balances and again ongoing annual maintenance budgets. 6.0 Any Other Business - Q & A’s Roy Cartlidge thanked Elaine Dodd for all her hard work arranging both the HRH visit and the Re-Opening Event. VOTING
CHAIRS CLARIFICATION – All members can vote at the AGM, voting is for the core committee only at ordinary meetings, however issues can be open to the ‘floor’ should a group decision be required. In the event of an equality in voting, the Chairperson may cast a second deciding vote. Please refer to Constitution – available upon request. Q: Are people aware of the need for volunteers?
A: Yes, through e-mails and advice at our meetings. All help is appreciated and anyone is welcome at any of our events. Q: Are local colleges invited to help?
A: Yes. All were advised of the event and the help needed. Neither could commit this year. Q: Bentley vehicle charge?
A: No charge for 2 x vehicles provided. Volunteers
BONFIRE NIGHT
November 5th is just around the corner for Fund Raising for the Friends and Lions and support is required.
If you are supporting any of the events programme, where children involved, you will have to have at least one member of your team with a CRB registration.

A number of people stopped us at the reopening event stating they would be prepared to do some hands-on maintenance activities... so we are proposing a number of projects to help with small works around the Park.

Power wash benches and re-oil. Could include some small joinery repair works.
Suggest these are divided into areas, due to the numbers involved
ie main drive,
playground drive
Lake surround / Others

Power wash bins and rebrand – we have Queens Park stickers ready to reattach.

You must confirm if you have suitable safety clothing to complete works, or if you will require any of the following:
Sturdy footwear – (if you have nothing suitable sorry will probably won’t be able to use your help).
But CEC can provided:
Safety Gloves
Overalls
Glasses if needed
Face mask
Materials as required

So, please inform Sheila at end of meeting of your availability, any skills and willingness.


LITTER BLITZ
Along permitted of inner fence line. Seasonal.

Walks
Howard Curran kindly confirmed he would provide a Heritage Walk date to fit in with events May to August 2012.
George Broughton – confirmed he would provide a Nature Walk.
Both, to confirm date with Elaine QP Manager.

Please see Sheila with ALL of your contact details even if you have already registered in with us, what works you are interest in assisting with and your availability, also any particular skills you have i.e. joiner, painting, welding...

FOOTPATHS
Q Raised by a number of attendees. The completion of the footpath system will be a high priority as soon as funding is available. In addition to the HLF application extension, CEC has applied for a £500k capital investment. This money will be reinvested to support the footpath works together with a landscape scheme for the Burma Star Island featuring a new Burma Star memorial – this will be the highest priority for landscaping as will the improvements needed to the Coronation Walk Valley which will involve recreating the manmade artificial water course.
Men in Sheds
Cllr R Cartlidge suggested these as a contact for ‘hands-on’ works for manpower with skills.

S. Chesh Ornithological Soc
Was suggested by Cllr Cartlidge, as a potential contact to get involved with Spring Watch.
Letter to Chief Executive of CEC via Alderman H Curran from Chair – re: Warden ISSUE
The Chair had written a letter to the Chronicle featured in this weeks press as no direct response had been received from CEC CE. Passed down to her staff for response. Also, conflicting information had been given from past Cllrs/Members. A letter is to be drafted to raise this concern again and forwarded via Alderman H Curran.
FACEBOOK
Re ‘Postings’ - If there any contentious or personality issues please can you come through the Chair.... I apologise if any recent comments offended any of our new or original members. Volunteers
Derek invited volunteers to register at this meeting to commit to work in the Park, such as restoring benches and weekend litter-picking.
The Secretary of the Friends Group will set up this register which will be available at the next meeting. Heritage Walk
Howard Curran was asked if he would lead a heritage walk in the Park in 2012 and he agreed. Dates to be arranged and Howard suggested producing an information leaflet in advance. CRB checks
The meeting was reminded that all volunteers etc must be CRB checked to work with children and young people – this is thought to be for those working on a regular basis and not for one-off events. It is recommended that at least one Friend is CRB checked for children’s activities/events.
Wardens
The position of Park wardens and the Friends Group Petition was raised.
Derek Morgan, as Chair, explained that he has now received letters from the Chief Exec and from Edward Timpson, MP. Derek maintains that the group needs to be very determined about pushing for action on this matter, especially in view of:
Recent vandalism in the old toilets
Vandalism to the newly refurbished shelter at the southern (Moreton Road) Gate.
There was much discussion and agreement that action, not further meetings and processes is needed, the last Warden subject to potential redeployed.
There was some confusion over what would happen if he is redeployed and the payment of services required by the security company.
It was agreed that members of the committee will frame a letter / question to the Chief exec and that Howard Curran, as Alderman, will send it to her, prompting her to reply.
DONM:
AGM & Christmas Social Hour. Sunday 11th December 3.30 pm
prior to Lantern Parade
Venue: WEST LODGE
APPENDIX 1 – 2011 Remaining Events:
10k Fun Run Sun 27 Nov Carol singing events with local primary schools, bringing the magic of Christmas to the park. Schools booked todate are: St Marys Catholic Primary School and Leighton Primary School; both will be singing around lunchtime, plus more are to be confirmed. Lantern Parade Sun 11 Dec
Appendix 11
EVENTS - QUEENS PARK 2012
See www.cheshireeastcouncil.gov.uk Or, tel 01270 537896.

14TH – 17th February – 1 hr workshop time tbc
Queens Park, Victoria Ave., Crewe CW2 7SE
MAKE YOUR OWN BIRD BOX
Create your own bird box, take it home and watch with interest the feathered friends who visit your garden.
With the CEC Countryside Ranger Service. £3 material supplied. Booking Line 01260 297237

January to March 2012
‘Spring Watch in Queens Park’ FREE
Presented by The Pickle Jar at the Lakeside
Running from January to March 2012 primary schools, in the Cheshire East area, are invited to take part in our ‘Spring Watch’ project. This will provide an opportunity for children to literally track spring as it happens through observation of plants and animals and support it with photographs they take and pictures they draw. Joined by the ‘Friends of the Park’ and ‘Cheshire Wildlife Trust’, together with other groups from across East Cheshire to provide support and information those involved. If you are interested then please contact either Tim or Rachel on: webmaster@thepicklejar.co.uk OR call them on 01606 551122

May – August
Queens Park, Crewe - Events Programme, including StarQuest, most Sundays 2pm – 4pm




Sunday 6th May - 2pm - 4pm
Bischofsheim Accordion Orchestra
Wonderful German Band visiting our own Crewe Brass Band, from Crewe’s twinned town of Bischofsheim.

Sun 17th & 24th June 2pm - 4pm
Clay Art Workshop
Join Sheila to create your own Queens Park keepsake with the ‘Friends of Queens Park’! £3 material supplied

Proposed – AUGUST - PLAYDAY – by Crewe & Nantwich Play Association

Sun 26th August 2pm, - 10pm ‘Folk n Ale’ Event - Proposed – Police liaison has taken place. Event to be costed and police requirements confirmed.

Sat 4th November
Crewe & Nantwich Lions Association
Fireworks Display 5pm Gates Open 8pm Fireworks







Friends of Queens Park
2nd AGM
Sunday 11th December 2011
West Lodge 3pm


1 Chairman’s update for last year.

2 Secretary's update over last year

3 Treasurer's report for last Year

4 Fund Raisers report for last year.

5 Election of Officers for 2011 - 2012.

AGM only – no other business
We look forward to seeing you and thank you for your support



Followed by Mince Pies
for Christmas Social
Then, Lantern Parade




Derek Morgan – Chairman
Sheila Blackburn – Secretary
 

Friends of Queens Park Meeting No 24
Tuesday, 26th July 2011
Queen’s Park

Attendances
Derek Morgan Roy Prince Albert Bertram
Allan Leah Tim Prevett Eric Buckley
Elaine Dodd Keith Combes Carl Clarke
Nigel Irlam B Murphy John Seiler
George Broughton Ken Morrey Howard and Sheila Curran
Daniel & Lisa Prime Dave Lumley Ken Marren
B&C Harrington Bronwyn Dean Ian Bright
Ray Staffird Lisa Parker Fred Chorlton
Jan Wright Paula Thompson Albert Bertram

Apologies
Cllr Michelle Sherratt Stef Townsend Sheila Blackburn
Cllr Roy Cartlidge Pam Minshull Cllr Dorothy Flude

No. Item
1.0 Apologies
2.0 Minutes of Last Meeting
The minutes of the last meeting were not available.
3.0 Matters Arising _

The Pickle Jar in the Park
The new occupiers of the Pavilion introduced themselves and gave a brief appraisal of their portfolio, welcoming the opportunity to work alongside the Friends.

Dave Lumley - Site Manager Tolent
QP Manager acknowledged that Dave would be shortly leaving the Queens Park to move onto his next project. Stating he had been a pleasure to work with, extremely professional and helpful, a vote of thanks was given to Dave for all of his hard works and commitment.

Applause!
A vote of thanks was presented from the Fundraising Officer and supported by the Friends to - the Consultants, Design Team and Project Officer, also to the Parks Manager for the HRH visit and eventing.

The Chair also thanked all of the volunteers for their extra commitment – stating we need more Friends to also support the events.
4.0

Update and works in progress by Ian bright, SBS Architects & Albert Bertram, Bertram Hyde Consultants

A presentation was viewed by the group to review the project. Focusing on completed or near completed aspects.

Including a new Pavilion, Bowls Pavilion – with integral toilets and store, Boer War memorial – Tommy Atkins restoration, Bandstand…completed a year last Friday, Monkey Shelter – original flat roof now zinc, much earlier support posts repairs were done with cement not effective as water seeps up concrete, new wooden legs now made, Playground shelter – one complete new support cast column made, Clock Tower – Queens nose is to be replaced with an appropriately shaped stone indent. Trees re-planted and removed, 2 x Lodges, Entrance pillars cleaned, Railings and Gates – although curved area and gates to finish, Depot Gates will look like railings, – Crewe Town logo to go onto new gates, Traffic calming.

Some provision for limited parking would be made in the depot.
Coronation Valley and Lake vantage point al yet to complete.

ED - A plaque acknowledging CHARLES DICK J.P. (1838-1888)
is to be installed onto Monkey shelter following agreement by family. Howard Curran gave further historical detail.

The Management Maintenance Plan is a HLF requirement, which constitutes a 10 year plan. Will incorporate horticulture aspects, community garden, gulf war memorial, etc… designs and specifications. Consultation concludes end of September 2011. It will be a public document.
The group considered Crewe was a poor relation to Macclesfield.

5.0 A summary of the VIP visit made to the project by the Duchess of Gloucester was given, the visit had received good media support. A thank you was expressed to all who were involved in this and associated events.
6.0 Re-Opening Event Sat 10th September – all of the Friends were charged with getting involved with the event. Volunteers to date had been the usual few for which the group are grateful. However, everyone is expected to become involved on the 10th, even if only in fancy dress, or getting an organisation to come along and support the day, or a display or activity….. see Elaine to confirm what you can contribute please!
Q&A
Q. Would charging apply on car park? A. no, not at this time.

Q. Will CEC honour the MMP content? A. If it doesn’t HLF could reclaim monies invested. HLF are withholding the final payment of the grant until they are satisfied with the MMP and it is unlikely that they will provide a grant for restoring any other historic parks in Cheshire East until Queens Park is fully restored and a suitable maintenance regime is in place and adopted by the Council.

Q. Blanket weed on the Lake unsightly. A. The Env Agency warned us that this would happen. Dormant pods would have been re-born when waters reintroduced into the lake. Also, no water movement. Project Officer was seeing to take measure to ensure this was removed. Will be a future MMP requirement.

Q. What is the Warden petition situation? A. Posts now deleted from the establishment. CE to be presented with petition at the earliest opportunity. Chair/Sec to action.

Q. Are there any restrictions on the café Licensing times. A. I will confirm this for you and attach to them minutes….

Extract - Premises license Extract - Annex 2 - Conditions consistent with Operating Schedule-
1. All outside entertainment, performances of dance and plays should
cease at 22:30 hours every night, with the exception of 6 outdoor
events per year where live music and the performance of dance
should stop at 00:30 hours and recorded music at 02:00 hours.

Q. Are the Gates being left open 24/7. A. No – Alpha Omega security both locking and unlocking at this time.


ED. 29.7.11

 

Friends of Queens Park Meeting No 23
Wednesday 9th March 2011
Queen’s Park

Attendances
Derek Morgan Sheila Blackburn Elaine Dodd
Allan Leah Mervyn Goodwin Roy Cartlidge
Pam Minshall Graeme Fletcher Roy Prince
Lisa Prime Daniel Prime Linda Cooke
Ray Stafford Dave Lumley K Morrell
Nigel Irlam Carl Clarke Jan Wright
Maureen Grant Bronwyn Dean Roy Sparkes
Janet Sparkes Keith Harding

1.0 Apologies
Councillor Dorothy Flude Tim Crewe - Ghost Tours Hazel Evans
George Broughton Mark Wheelton


No Item
2.0 Previous Minutes
The minutes of the last meeting were agreed as correct
3.0 Matters Arising from the Minutes
None
4.0


Friends Chairperson’s Update and works in progress
Derek Morgan presented his report.
( Comments and questions arising are itemised below )

i. Pavilions – Contractor ‘Tolent’
Completion expected early May. Weather much better and some construction time has been caught up, but some time has been lost due to recent theft of recently installed electricity cables (copper value). The roof structure and walls are approaching completion and the internal works are in progress.

ii. Lodges- Contractor ‘ISG’
A 16 week programme commencing 31st January and completion date is 20th May. A good start has been made with the site compound fenced off, cabins installed, scaffolding erected, demolition of non-original extensions completed and some stone cleaning underway. A temporary access has been created 50 yds from the Lodge to assist users of the Park - it has been signed accordingly at both entrances.

iii. Structures – Contractor ‘Maysand’
The scope of works, for this contractor, includes the restoration of the Clock Tower, Boer War memorial, the monkey shelter (Southern Timber Shelter) and Play Area Shelter. Works commence on the 14th March; completion date and programme are not known yet but probably about 12 weeks.

iv. Play Area- Contractor: County Landscapes
There are some defects still to be made good and a new path linking gym equipment is proposed, plus removal of old play area agreed. Timescale is likely to be approximately four to six weeks and should commence on 14th March.

v. Footpaths
Costs for footpath works are due within the next two weeks, following which we will be able to agree the scope of works, programme, finalise costs and decide which contractors will be involved.

vi. Connect 2 Works
The traffic calming works and Tipkinder crossing is underway this week with a new cycleway across Tipkinder. Access for disabled drivers is possible but a bit restricted until the new access road through the depot is formed as part of the footpath works later in the summer.

LAKE
Fish are to be returned this month. Following checks it appears that there has been a lot of poaching of the large carp. When the holding pool is partially drained it will be possible to determine how many large carp are left. A health check requires ten fish, so assuming there are only fifteen it would be better to give them away to our partner angling clubs and purchase a new healthy stock. This will be investigated.

CAFETERIA PROCUREMENT
The Queens Park Cafeteria Services was recently advertised via the Councils procurement process, however, the contact was linked to three park sites of which CEC has received an objection. We await legal advice on how this will be resolved and will let the group know in due course.
The Parks Manager has applied for a Cafeteria Licence for the sale of alcohol and to utilise the venue for entertainment to increase opportunities to maximise footfall through events, functions and refreshment sales. Maximum opening hours the cafeteria could potentially operate is between 8am – 2am with alcohol and hot food sales up to 1am -- again to facilitate the venue fully for functions and events. We will invite the successful contractor to introduce themselves to a future Friends meeting once the contract details are confirmed.

POTENTIAL RE-OPENING EVENT
No Palace confirmation has been received. Therefore, it is proposed to plan for the
re-opening possibly on the second Saturday of September. This will allow sufficient time to make the event arrangements and engage with the community. Also, the Park will be much closer to completion. Should the Palace confirm, separate arrangements for an appropriate event/display will need to be arranged.

The heritage lottery visited the site to discuss the Managers initial pre grant application. Whilst that went well, they require longevity of activities to be confirmed. Given the restricted resources available in terms of administration we are not sure how practical this is. The grant application was £15k; however, some limited monies have been identified within the project which would ease the event arrangements considerably.
Key events would include a re-creation of the original procession which entered the Park. Already discussions are underway with local art workers to produce costumes with school children to recreate this, a marching band and fireman’s arch echoing the event of some 120+ years ago. The later date makes school involvement possible. Plus, Victorian themed side shows.... budget permitting. And, concluding with a pyro-show, the like of which most local residents would not have seen. This would be an interpretation of Crewe evolving from an industrial engineering town into today’s more modern economy. We await to confirm availability of this performance.

5.0 HLF Agreed Project Extension
HLF has agreed to extend the expiry date until the end of September.
6.0 Lake Fishing
Refer to Chair’s report above.
7.0 Cafeteria Procurement
Refer to Chair’s report above.
8..0 Re-opening Event
Refer to Chair’s report above.


9.0 AOB
Q: Is the Tipkinder Car park to be resurfaced?
A: (A. Leah) no money is available for resurfacing or bay marking etc – to undertake this project would take monies from the paths in the park. The problems with the TipKinder car park are problems with holes, rather than a need to resurface – finding filler for these can probably be arranged.
Park access for events and disabled drivers will change as the paths are completed – there will be no vehicle access via the east gate when the project is finished.
To the west, the new Cycleway needs soil and reseeding from the Golf Club area.

Opening of south and west gates: The gates are being fabricated. The final costing for refurbishment of paths is greater than foreseen. This is partly because some of the paths were not originally well-constructed. It is envisaged that the paths project will enable a link norh –south and east –west through the park and across the bridges. Other paths might have to be given a temporary surface until further funding is available.

Q: When will the Games Pavilion be completed? The season begins on April 1st.
A: It is scheduled for completion by 1st May and won’t be far off completion when the season starts. Temporary facilities will be confirmed in the interim – Elaine to arrange.

Q: When will there be access to Burma Star Island and use of that bridge? Could the barriers be removed so that the bridge can be used as a viewing platform?
A: It will be linked to the forthcoming footpath project and take into account changing levels and gradients, plus some changes to footpath layout. The viewing platform suggestion will be considered.

Q: Will the large roof space area of the new pavilion be utilised?
A: No. As in the original plans, the beams will remain exposed and the open-plan design will allow a clear vista.

Q: Is the double swing in the new playground dangerous?
A: It is in accordance with required health and safety standards – some signs about suitable age group of users and usage will be considered.

Q: The gym equipment area gets very muddy – wht can be done about this?
A: A path link is to be added and drainage improved.

Q: What are the two Lodge houses to be used for?
A: They will be used for offices, staff facilities and as a community facility with approved and signed disabled access and toilets.

Q: What sort of re-opening event will there be? Will it be in place of the Carnival?
A: The event is no longer contingent on a royal visit (see Chair’s notes above) but requires an amount of funding that is not currently available. Nigel Irlam suggested approaching the townspeople for support by staging publicity events in the town centres.
It was pointed out that the Friends Group, as organisers, is not a registered Charity.

It was also suggested that a plan of action for the publicity be put to the Town Centre Manager by Nigel.
There was a further suggestion that the opening event should involve local community groups and reflect the multi-cultural society we live in.
With regards to Carnival, CEC has not approved any event budget. The re-opeing event is a separate issue and has only £10k allocated at this time with a further £5k contributed form Crewe Trustees.




Q: How will children and young people be involved?
A: Elaine referred to the success of the Christmas Lantern Procession. If the opening goes ahead in September (?) there will be a Victorian Parade with multi-generational involvement. School-based workshops could begin in June. If there is to be a parade, a route will have to be agreed – all ideas are welcome!
AOB Derek Morgan : presented the Friends Group with a cheque for £85, this being half the proceeds of Santa’s Grotto in the Park, as agreed. He was thanked for all his work on this project.
He also advised the group of a September event for Scouts: The Monopoly Live Run with groups camping overnight in the Park, entertainment, a Jamboree and sponsored prizes.
Donations will be made to the Friends Group.
AOB Elaine informed the group that there is to be a competition to name the new Pavilion and details will be in the Chronicle.
A time capsule will also be buried this year and suggestions for its contents are invited.
DONM:
Wednesday 20th April at 5.30pm
Venue to be confirmed


 

Wednesday 20th October 2010 ACM V
Queen's Park, Crewe
Attendances
Derek Morgan Allan Leah
Elaine Dodd
Pam Minshall
Sheila Blackburn
Mervyn Goodwin
Mo Grant
Daniel Prime
Lisa Prime
John Ryan
FriendsFof Queens Park
Cllr. Roy Cartlidge
Roy Prince
Bronwyn Dean
Jan Wright
Eric Buckley
Nigel Irlam
Ray Stafford
Apologies
Dorothy Flude Howard Curran Hazel Evans
Jules Adrian Birchall

No
Item
1.0
2.0
Apologies as above
Welcome to the first Friends Group AGM by Derek Morgan_
Chairperson's Report
Derek Morgan presented his report for the year.
It is now 12 months since the Friends group was constitutionalised. The committee has worked hard in many areas to try and improve the presentation, atmosphere and peoples knowledge regarding the Queens Park project.
Appreciation to the Project Officer, Allan Leah, for pushing forward. In summary progressed works so far are -
The Bandstand has been completed along with the Burma Star island, the lake has had the retaining walls rebuilt and is looking good. The lake itself was water tested and after a hiccup was filled and holds water. It is a good sight to see the lake in its early stages completed. It is just a matter of time whilst we wait for all the planting to take hold, and show us a spectacular finished product.
All the bridges were replaced and what a feat of engineering that was.

The children's play area and the wellbeing area have been completed for all ages to enjoy; there are some minor details to attend to most importantly protection to stop children gaining access to the main road way.
The latest projects namely the Games Pavilion and the Cafe Pavilion are now well underway. The stone work on the Cafe is incredible and will reflect times gone by. I am sure we are all waiting to see the Games Pavilion reflecting a similar standard.

I must give credit to our gardeners who over the last few weeks have been uplifting all the summer plants ready for the winter bulbs and plants.

On several visits to the park I have spoken with the team and with Tolent and all are upbeat about the progress being made.
The friends group have, since December 09, been very active with several functions. Thanks to Elaine Dodd the Parks Manager we were able to do fund raising at our first

Friend of Queens Park Minutes: Wednesday 20™ October 2010 page 1
attempt: the Christmas Carol concert in the Park, involving local children in a lantern parade.. It is hoped that this will become an annual event that will grow with the cooperation of local schools and other groups. The Friends group also had a planting day, thanks to Adrian Birchall from the Park, where local people and children came along and learnt a bit about planting; each child was able to take home the tool they had used to plant their own flowers. Again we had a fund raising stall too.

 At the Starquest event we again did fund raising with two stalls; on one was the bird boxes made by Adrian and appreciation to him again for that and also for his day in July when he enlightened any visitor interested on the Joys of your own Bird Box. On Carnival day the Friends were fundraising again. In summary, over the last 12months, the group has been keenly active. It would be unkind of me not to mention our youth representative, Daniel Prime, who along with his family has made a great effort to attend most functions, that is meetings and fund raising, again thank you. I personally would like to thank all the members and other volunteers, who made the effort to help at any of the events, also the park wardens for their contribution to the group and hope that through the coming years this group will produce some outstanding contributions to this Jewel in Crewe's Crown.

4 Secretary's Report Sheila Blackburn presented her report for the year. Agendas and minutes have been prepared for seven meetings and circulated via the Park Office. Data bases have been established for: Friends wishing to receive minutes and agendas War Veterans Group Charities to be contacted to take part in events Correspondence: Charities for Starquest 29 letter asking for sponsorship for the Christmas Celebration 2010 Letter to Rev Clapham asking him to lead the Christmas Celebration Letters received to date There have been three replies to the request for sponsorship. Mornflake Oats, Bentley Motors and Argos are unable to support due to ongoing charity commitments. Information Boards From September, posters and signs have been prepared for both boards in the Park. Thanks My personal thanks are to Elaine for her patience and support over the year as I have learned my role as Secretary. I also thank all those who have supported the Group's fundraising and especially Daniel and Lisa Prime who have attended every event over the past year. Ahead As a committee we will be looking at our further involvement in the development of the
 

Park by: Small merchandising (cards, postcards etc) Brochures Installation of a computer system in the Park Office for use by secretary, wardens and others jt g & * ¦ t Contacting other Friends Groups Park re-opening event in 2011 Like Derek, I thank you for your continued support and interest as we move forward to the completion of the restoration project and many happy times in Queen's Park.
5 Treasurer's Report Pam Minshall presented her report for the year: The Friends Group has a bank account with the Co-operative Bank. Paper work administered to establish the account-Cheque book received. Signed signatories for cheques is myself and the Secretary jointly. Current funds are £523.70, which includes a donation from Crewe Lions and proceeds from fund-raising events. • . i Bank statements have now been ordered quarterly.

6 Fund Raising Officer's Report Nigel Irlam presented his report for the year: I believe my role will develop and extend as the Park is opened and that this will reflect my ideas for large scale events in the Park. I will be putting these ideas to the committee in due course, but can say that they include small merchandising and events such as a Wedding Fair.

7 Election of Officers Chairperson: Derek Morgan was nominated and seconded. He was voted in as Chairperson and accepted. Derek then suggested an amendment to the constitution and asked attendees to consider electing officers for a period of three years to ensure continuity. This does not exclude Officers from a vote of no-confidence where they may lose their position. Officers of: Chairperson: Derek Morgan Secretary: Sheila Blackburn Treasurer: Pam Minshall agreed to stand for the three year period and the motion was carried. All other members agreed to continue their role and were: Membership: Fund Raising Officer - Nigel Irlam Member Representation: Cllr Dorothy Flude / Cllr Roy Cartlidge CEC Officers: Elaine Dodd / Allan Leah Local Historian - Howard Curran Youth Representative - Daniel Prime Crewe Blogs - Jules / Jan - shared 1 vote Media - Belinda Chronicle TBC DRE - Bronwyn Dean Bowling Club - Mr E Buckley School Rep - Sir William Stanier School - Steve Collins QP - Horticulturist - Adrian Birchall --¦----

8
10
(Fishing Club-2011)
All others kindly continue to support and attend the open Friends meetings._
Change to the Constitution
The following section of the constitution is given in support of the agreed change. The Committee
The Officers of the Committee shall consist of a Chairperson, Secretary, Treasurer (all elect) and Parks Manager and any other such Members as the Friends of the Park group may from time to time decide.
The Committee shall total no less than 3 and not more than 16 members including one Youth representative.
The Officers and Members of the Committee will be elected and eligible for re-election -Officers for a 3 year term - Member annually ie until the next A GM, unless a vote of no-confidence is expressed.
DONM: Tuesday 7™ December - Update and Christmas Social Event Venue to be confirmed. _
Order Form
Please use this form to order T-shirts or polo shirts. Cheques to be presented with order and made payable to:
Friends of Queens Park
Return to:
Elaine Dodd,
West Lodge, Queens Park Victoria Avenue, Crewe, Cheshire CW2 7SE
Friends' Queensl Park
Title Mr Mrs Miss Ms
Name
Address
Telephone
Order:
_ (state number) of T-shirts @ £6 each
Size: small medium large X-Large (please circle)
_ (state number) of polo shirts @ £8 each
Size: small medium large X-Large (please circle)

FRIENDS OF THE PARK
QUEENS PARK FRIENDS GROUP CONSTITUTION 2009
Amended October 2010 subject to AGM 20th October 2010


1. Name

The Name of the Friends of the Park group shall be ‘Friends of Queens Park’, hereinafter called “The Friends of the Park”.

2. Aims and Objectives

To promote the restoration (i,) capturing Queens Park’s Victorian splendour, conservation and enhancement of Queens Park in Crewe, for the benefit of residents, visitors, wildlife and fish.

(i) 2009 - Following a lengthy period of development and planning the Heritage Lottery Supported Queens Park Project is underway. The Project Team has been assembled including architectural and engineering consultancies to complement the Landscape Architectural practice Bertram Hyde and Quantity Surveyors EMB Consultants. The practices selected are SBS Architects and the engineers are Scott Hughes Design, both are Manchester based.

To encourage and facilitate greater free access, use of facilities and enjoyment of Queens Park by all. In pursuance of this aim the Friends of the Park group will seek to:

a) ensure that any changes are sustainable and respect Queens Park’s heritage and distinctiveness,

b) represent the views of the residents of Crewe and other regions of the Cheshire East Council, in matters concerning the Park,

c) form links and work co-operatively with the Council, businesses, community groups, charities, schools and other appropriate organisations, so that the park may best serve the local community.

d) organise, host and fund events and activities within or associated with Queens Park,

e) compliment other projects moving forward in Cheshire East.

f) to work with Council Officers to secure grants, towards the continuing enhancement of the park, in accordance with the Restoration Masterplan and Maintenance and Management Plan.


The Friends of the Park group shall be non-political and non-sectarian, and shall operate without distinction of gender, ethnic background, age, disability, sexuality, or religious, cultural or political beliefs.


3. Area of Benefit

The area of benefit of the Friends of the Park shall be the area known as Cheshire East.

4. Powers

The Friends of the Park group, through its Committee may exercise any necessary powers to do all such other lawful things as are necessary for the achievement of the above aims and objectives subject to the consent of Cheshire East Council as ‘caretakers’ of Queens Park.

5. Membership

Membership shall be open (without distinction of gender, ethnic background, age, disability, sexuality or religion, cultural, or political beliefs) to those interested in furthering the aims and objectives of the Friends of the Park, provided that they have completed an application form and have paid the appropriate subscription fee.
Membership shall be valid for the period of one calendar year from the beginning of April. No membership fees apply.

All categories of membership shall be entitled to cast one vote. The Chairman may utilise a casting vote should it be required.

The Committee shall have the right, for good and sufficient reason, to exclude from membership an individual member, provided that the member shall have the right to be heard by the Committee before such a decision is confirmed.

6 The Committee

The Officers of the Committee shall consist of a Chairperson, Secretary, Treasurer (all elect) and Parks Manager and any other such Members as the Friends of the Park group may from time to time decide.

The Committee shall total no less than 3 and not more than 16 members including one Youth representative.

a) The Officers and Members of the Committee will be elected and eligible for re-election – Officers for a 3 year term – Member annually ie until the next AGM, unless a vote of no-confidence is expressed.

b) The Committee may appoint one, or more sub-committees or working parties and refer any part of its business to them.

c) The Committee shall have the power to fill any vacancies that may arise during its year of office by co-opting additional members.

d) A member of the Committee shall cease to hold office if absent, consecutively on three occasions, without the permission of the Committee, from all of their meetings held within a period of six months, or notifies the Committee of their resignation in writing.

e) A Committee member (including officers) may be removed from office before an AGM if two thirds of the Committee support a proposal of “no confidence” against the member, at a meeting of the Committee.

7 Committee Meetings

a) The Committee shall hold at least six meetings each year i.e. approx. 8 week intervals. A special meeting may be called at any time by the Chairperson or by any four members of the Committee, upon not less than four days notice being given to other members of the Committee, of the matters to be discussed.

b) At a Friends of the Park meeting the quorum shall be a minimum of 3 and include at least 1Officer.

c) In the event that the Chairperson is absent from a Friends of the Park meeting, the Officers shall propose to elect a temporary Chairperson.

d) Minutes of all meetings shall be kept by the Parks Manager and be available for inspection by members of the Friends of the Park group.

e) Any member of other Queens Park associated committees may attend the meetings of the Committee as an observer.

f) The Committee may, for a specific purpose, invite any individuals outside the Friends of the Park group to attend a meeting.

8 General Meetings

At least 14 days written notice shall be given of the date, time, venue and agenda of Annual General Meetings. At least 7 days written notice shall be given of the date, time, venue and agenda of General Meetings. Non-receipt of a notice shall not invalidate a properly called meeting.

a) An Annual General Meeting shall be held each year in the month of October or as soon as practicable thereafter, but no more than 15 months must elapse between one Annual General Meeting and the next. The business of the meeting shall include

i) The election of Officers (3 year term) and Committee (annual election),

ii) The presentation of the annual report of the Committee,

b) Extraordinary General meetings may be convened at any time at the discretion of the Friends of the Park or at the request of at least 12 members of the Friends of the Park, in writing, to the Parks Manager of the group, giving details of the reason(s) for calling the meeting together with copies of any motions to be discussed.

c) Any member of the public and/or press, may attend General Meetings as an observer.

9 Voting

a) Every Member of the Friends of the Park group has one vote at Annual General Meetings.

b) Only Friends of the Park group members shall be eligible to vote at any meeting.

c) The Officer of the Committee may vote to open the decision out to the ‘floor’ by a public vote.

d) In the event of an equality in voting, the Chairperson may cast a second deciding vote.

e) When, in the opinion of the Chairperson, it is necessary for a vote to be taken at any meeting, this may be taken by a show of hands or by secret ballot at the Chairperson’s discretion.

10 Finance

The Friends of the Park group shall be able to receive, without favour, donations, gifts or contributions and empower the Committee to raise funds by legal means.

a) All monies received shall be paid in to a Friends of Queens Park bank account. The Treasurer and Secretary shall be authorised to jointly release funds as requested by the Chairman on behalf of the Friends of the Park group.

b) All monies raised by or on behalf of the Friends of the Park group shall be applied to further the objectives of the Friends of the Park group and may be used to meet the cost of agreed projects and activities.

c) The Treasurer shall report on the state of the Friends of the Parks group finances at each Committee meeting and all transactions shall be made available for inspection.

e) The financial year shall be from April 1st to March 31st. At the end of each financial year, the accounts shall be prepared, certified and presented at the next AGM.

f) If the Friends of the Park group is dissolved, any surplus funds should be given to Cheshire East Council for expenditure with regards to Queens Park, in-line with the Aims and Objects of the Friends of the Park group.
11 Interpretation of Constitution

In all matters of dispute on the interpretation of this Constitution or on all matters on which the Constitution is silent, the Friends of the Parks group decision shall be final.

12 Dissolution

The Friends of the Park group may at any time be dissolved by a resolution passed by a majority of two thirds of those present and voting, at a General Meeting of which at least fourteen days notice shall have been given, specifying that this is the purpose of the meeting.

13 Amendments to the Constitution

This Constitution may be amended in any respect (other than this clause) by a resolution passed by two thirds of the members present and entitled to vote at any General Meeting of the Friends of the Park group.

Notice of any proposed amendment must be communicated to the Queens Park Manager in writing at least fourteen days before the meeting at which the proposal is to be moved. Notice, in writing, of these proposals shall be sent to members not less than seven days before the meeting.


14 Adoption of the Constitution

The Friends of the Park Constitution was adopted, by the Membership at the
Stakeholders meeting, on the 8th July, 2009.

Signed Dated

Print Name:
Chairperson of Friends of Queens Park


Signed Dated

Print Name:
Secretary of Friends of Queens Park


Signed Dated

Pam Minshull
Treasurer of Friends of Queens Park
o-o-O-o-o
Membership
Fund Raising Officer – Nigel Irlam
Member Representation: Cllr Dorothy Flude / Cllr Roy Cartlidge
CEC Officers: Elaine Dodd / Allan Leah
Local Historian – Howard Curran
Youth Representative – Daniel Prime
Crewe Blogs – Jules / Jan – shared 1 vote
Media – Belinda Chronicle TBC
DRE – Bronwyn Dean or DRE Representative
Bowling Club – Mr E Buckley
School Rep – Sir William Stanier School – Steve Collins
QP – Horticulturist – Adrian Birchall
(Fishing Club – 2011)

Friends of Queens Park Meeting No 21
Sept 2010

1. Apologies
2. Minutes of Last Paper Up-date
3. Matters Arising
4. Friends Chairpersons Update and Works in Progress
5. Playground Refurbishment
6. Lake waters ; extraction / mechanisms
7. Eventing Volunteers (Evening - 5 Dec)
8. Potential Re-Opening Event 2011
9. Any Other Matters
10. Date of Next Meeting

2. MINUTES OF LAST 'PAPER' MEETING
As previously distributed ; please contact Elaine if copies required.

3. Matters Arising…

4. Works in Progress
Generally the project is progressing well and the park is starting to look more like a public park than a building site.

CAFÉ & GAMES PAVILLION
The building works are now evident above ground, for the public to see as the structure of the Cafe and Games buildings are emerging. The slabs and groundwork's for both buildings will be completed within the next 2 weeks. The steel for the chimneys of the main pavilion will be erected this week which will give a good impression to the public of the height of this building. The retaining wall at the rear of the main pavilion is complete.
The blockwork for both buildings is being constructed and the red sandstone sample panels will be built this week to enable commencement of the sandstone walls next week assuming they are approved by the architect.

LODGES
The works to the Lodges are being tendered and planning permission has just been granted for this work. Lost Art (The ex-Bandstand Contractors) have been asked to advise on the approach and cost implications of restoring the Victorian play area shelter and the timber shelter on the south side of the lake.

SOIL MOUND ; What Is It For…
You will remember that we reported that the support wall on the western side of the Park was filing and would have eventually collapsed, maybe with part of the roadway, into the Park. Also, there is a requirement to level off the sever footpath drop to aid wheelchairs and pushchairs.

You may have noted that County Landscapes have been commissioned to regrade the spoil on the North West boundary of the park and regrade and cultivate and grass seed the western events areas. This work also requires capping off a manhole and raising 2 manholes and is within the scope of the works agreed with County Landscapes which should be completed by the end of the month.

Our own Parks team have also soiled and re-seeded the TipKinder inlet end of the lake edges in readiness of opening up the pathway and will complete similar works to the northern side of the lake pathway this month. Herris fencing has been moved back or changed to open out the views and looks much better as this works progresses.

RAILINGS / GATES
The same contractor, County Landscapes, has also been asked to progress the completion of the new gates and are finishing small sections of railings. Footpath works will be the next package to be tendered.

Playground
The new play area has been successfully completed and is proving to be very popular. Assuming Wren approve the funding bid for the 2nd phase Buccaneer Towers this work will commence in the autumn. Planning permission is anticipated by the end of the month.

Lake Waters ; Inlet and Outlet Mechanisms
Jim Mitchell of Heritage Engineering has been commissioned to advise on and implement repairs and improvements to the inlet and outlet mechanisms of the lake.

7. Volunteers
Many thanks for our kind volunteers ; Mr & Mrs Curran, Mo Grant, Andrew Flood, Mrs Prime, Jules, plus some of the Committee, Sheila, Daniel, Pam, Dorothy Elaine and myself.

8. Potential Re-Opening Event
Two Grant Applications are being prepared to apply for funding to support the above event, plus a growth item from Cheshire East Council is to be considered.

It is hoped the Arts Council and Crewe Trustees will support the project to be able to provide investment to stage an event worthy of the projects completion.

Elaine and Allan are to present to the Crewe Trustees later this month and are hopeful of their support. The Arts Application is still being compiled as more information has been requested.
The event will not unfortunately happen unless additional funding is sourced.
It is envisaged this will be staged instead of Carnival during 2011.

9. AOB ; We are to arrange our first AGM ; suggested date???

Derek Morgan
Chairperson of Friends of Queens Park
8TH Sept., 2010

Friends of Queens Park Meeting No 20
June 2010
NB MEETING CANCELLED DUE TO ENGLAND MATCH & ACCOMODATION DIFFICULTIES
PAPER PROGRESS REPORT

1. MINUTES OF LAST MEETING
As previously distributed - please contact Elaine if copies required.

2. Bridge & Lake Completion Works
Works are substantially complete and Practical Completion is to be issued following a refill of the lake which is ongoing. Lake filling is to be completed over two weeks to satisfy request from Environmental Agency. Water levels to be monitored and water quantities extracted require formal notification to Env Agency. A meeting with the architect and Tolent's site manager will take place within the next 2 weeks to consider which areas of the site can be returned to the Council and opened up to the public.

Embankment remodeling is ongoing.
Foul drain diversion continues.
Landing Stage edge completed May 2010.
Landing stage - supply of power and improved Kiosk being investigated.
Barley straw bales are to be placed in the lake, this month, to assist in preventing algal bloom.

3. Bandstand
Works substantial complete, final inspection required to enable Practical Completion. Electricians to relocate existing feeder pillar.

4. East & West Lodges
Planning & listed Building consent application have been made. Detail design ongoing to be followed by procurement

5. Clock Tower, Boer War Memorial
Detail design & procurement to follow the lodges.

6. Shelters
Outline proposals being prepared by consultants for consideration by CEC. Family has requested tribute plaque to originator of 'monkey' shelter once completed.

7. Coronation Walk Valley
Bertram Hyde is currently preparing a 'mini master plan' for these works in collaboration with CEC.

8. Hard Landscaping
Design & procurement process is ongoing. Cost is still an issue.
Friends Queens Park
The C&N Lions have confirmed sponsorship of a memorial garden and wish to be involved in the design and selection of materials in partnership with the consultants.

9. Footpaths
Tolent ground works package is all but finalized, and we await for the next set of ground works ie footpaths. Expressions of interest are due back on the 22nd of June, following which a tender list will be put together to enable works to commence in the summer, in a phased way taking account of the building works.

10. Play Area
County Landscape Developments have been appointed for the works; most of the equipment is to be supplied by Wicksteed. Inclusive element approved by ex-Mayor C&NBC which has been kindly funded by earlier fund raising activities. Commencing on site mid June with completion anticipated by the end of July.
10.1 Tree information Note:
A detailed inspection by the Council's arboriculturist of trees which adjoin the play area has revealed some serious defects.
Although these trees are not dangerous in the short term the restoration team considers that they are best dealt with before the new play area is constructed to avoid the potential risk of branches or in some cases whole trees failing when the new equipment is installed and the new play area is attracting larger numbers of children. The best trees will be retained and there will be sufficient tree cover to provide dappled shade for the informal play and picnic areas we intend to provide as a part of the design.

11. Pavilions
Tolent have been appointed to undertake the works, commencement anticipated for the 14th June with completion mid Feb 2011.
Further earth moving will be required following demolition works.
Games pavilion knocked down 17th & 18,h June 2010. Temporary facilities and toilet have been hired to accommodate Bowling Club and users.
A Bat survey has been undertaken to determine if there were roosting Bats in the Main Pavilion. The results were negative enabling the demolition to commence.
At peak time a mobile cater will be on-site.

12.Management & Maintenance Plan
Maintenance plans continue to be developed to ensure future budgets are sufficiently to resource enhanced future ground maintenance schedules.

13.Cost Issues
The tender returns for the Pavilion works, is likely to compromise the overall cost by in the order of £120,000. This issue needs to be resolved with CEC and consultants as there is no possibility of additional budget provision. Possible ways of dealing with this are to use remaining contingency or inflation budgets, omit or reduce the specification for some works or carry out some works as maintenance rather than as part of the capital programme.

14. Client Issues
13.1 Existing Depot Building - consideration to be given to demolition of the existing building following relocation of the staff to the East Lodge and provision of smaller steel storage units discreetly placed in the depot' area
13.2 Angling - Consideration being given to progressing management with an Association' of local angling clubs, and also a review needs to be undertaken regarding the availability offish to restock the Lake and suitable timing.
13.3 Sustrans connect 2 contractor, William Pye have their compound sited on the KGV Car Park and are likely to be there for approximately 3 months. Works around the south west quadrant of the park will improve the setting to the park and will be done early in their programme.

EVENTS
The C&N Lions have kindly donated £500 for events. Plus £100 cash prize for Star Quest. Appreciation to the volunteers, all of whom weren't needed for the
first event, however, will be contacted regarding the next fund raising Friends day.
Derek Morgan Chairperson of Friends of Queens Park
21st June 2010

Friends of Queens Park Meeting No 19
Wednesday 5th May 2010
Queens Park Jubilee Cafeteria

Attendance List
Derek Morgan - Chair Jan Wright - Blog Ray Stafford
Sheila Blackburn - Sec Daniel Prime Bronwyn Dean - DRE
Nigel Irlam ; Fund Raising Carl Clarke B Murphy
Allan Leah - CEC A Prime L Barlow
Elaine Dodd - CEC L Prime David Frow
George Broughton - CEC Roy Prince Ruth Brown
Mervyn Goodwin - CEC Howard & Sheila Curran William John Ryan
Cllr Dorothy Flude Bob Precious J M Bennett

No Item
1.0 Apologies
Pam Minshall - Tr Eric Buckley Cllr R Cartlidge
Tony Wheeler - DRE Janet Delbridge Mr & Mrs Sparkes
Mark Wheelton - CEC Mike Taylor - CEC Mrs Kirk

2.0 Minutes of Previous Meeting
The minutes of the last meeting were agreed as correct.
3.0 Matters Arising from the Minutes - NA
4.0 Nomination of Youth Representative
Cllr Dorothy Flude nominated Daniel Prime, noting his interest in the park project and involvement in meetings, also the bridge pre-visit. This was seconded by Nigel Irlam.
The acceptance vote was unanimous.
5.0 Chairperson's Update
The Chairperson of the Friends Group, Derek Morgan, presented his report:
Tolent Works:
All lake edge works complete minor snagging in progress. Coronation Bridge completed and handed over. Inlet Bridge now handed over. Burma Star bridges, a matching set, now complete. Minor snagging in progress All snagging to be complete by Friday 7th May.
Broadwalk Bridge works complete. Minor snagging in progress including re-painting the main arch. The tarmac footpath link at either end of the bridge is to be extended. On the East side of the bridge it will be extended to meet up with the existing path. The sequence to install this bridge has been rather technical and has included:
1. A 150 tonne crane was brought onto site to lift the arch off the back of the wagon and to lift the shoes into place to carry the arch. 2. A 200 tonne crane was then brought onto site to lift the arch into place. This was a complex operation, firstly due to the weight as the arch weighed over 12 tonne and secondly because the way the arch was designed the shoes had to be fitted before the arch was lifted into place. This meant that there was no tolerance at all when the arch was lifted into place. The arch was approx 28 metres long and we had 1 mm to play with on each pin. Thankfully the designers, the manufactures off site, the engineers and labour who carried out the works on site, had done a perfect job and the arch fitted to perfection.
3. A 300 tonne crane was then brought onto site then to lift in the first 2 sections, the heaviest being 20 tonnes. The next day a 25 tonne crane was then brought in to lift in place the balustrades and the infill beams. It also was used for lifting the decking onto the bridge for installing.
4. We then brought a 350 tonne crane onto site to lift the remaining sections into the place. This was a complex operation due to the distance, the trees which were in the vicinity of the crane lift and also the weight. To overcome this we had to get a structural engineer to design the crane platform. To get over the tree problem we had to install a track-way road and platform which is in fact a floating platform which spreads the load over the whole platform rather than just point loading a small area. Each jack under load was taking a load of 110 tonnes which meant the crane platform in its present state would not stand up to the pressure and would collapse.
Due to the distance the crane was lifting a counter balance of 140 tonne was put on the back of the crane. The radius the crane was lifting in at was 50 metres so if there were no counter balances the crane would have tipped up under the weight at its maximum radius. The final sections of the bridge were lifted into place in one day with no hitches.
5. Finally a 75 tonne crane was brought in to lift the final intermediate beams, balustrades and deck boards to complete the job. It then took thousands of screws which had to be pre-drilled and fix before the bridge deck was complete. We also had to hold several planning meetings to plan how each element of works would be done and also to work out the potential risks involved and on the whole the job went OK barring a few minor snags with the operation.
As you have heard the installation of the Broadwalk bridge was a highly complex operation which was brought to a successful conclusion.
Tolent - Extra Work Awarded.
1. Pump and tank order placed to discharge foul from toilets and cafe. This will allow manhole rings and drainage pipes to be removed from in front of the Coronation Bridge. The tank is on a 10 day delivery period.
2. Removal of the old viewing platform beside the Coronation Bridge. The area is being re-configured. This element of work will tie in with the installation of the foul pumping main
3. Removal of the existing jetties and timber facia on the boat landing stage .These are in the process of being removed. A new Ekki timber fender is being installed to the metal trench sheets 500mm deep and 150mm wide. This timber is ordered and on a 2 week delivery as it is coming into the country through Holland.
4. Extra landscaping works being carried out to the South lake edge around the Bridge. This work should be complete by Friday night.
6. Bandstand ; AL The bandstand is in the final stages of being handed over to Cheshire East Council. The whole project has been successfully completed and certain historical features have been included and improved upon in its refurbishment. The works are a credit to the craftsman who are involved and employed by Lost Art the contractor. The company is to be considered for two further refurbishments, namely the structure on the south side of the lake and the playground shelter which will be incorporated into the new playground.
AL also discussed the possible opening of the Broadwalk Bridge as a viewing platform and described the landscaping of the valley, with dramatic rockery effects, the opening up of the stream and access via steps and a gradual slope.
7. WREN Bids - AL Two WREN bids were submitted for the current round of considerations. Unfortunately as Wren are supporting the Broadwalk Bridge construction, which has yet to be finalised with final accounts for works as works draw to their conclusion, the bids are to be held-over until the next round in the Autumn. These are for improvements to the Water quality in the lake; also for a large signature play installation and the refurbished Victorian shelter in the new playground. Whilst this is disappointing news for us, WREN have assured us of their support where they can and we intend to plan so related works will not be held up by this decision. For instance, the remaining play equipment will be put into place and added to by the signature piece later in the year; this item and the shelter is likely also to need planning permission so would not have been able to be placed until approved anyway. Similarly, it is hoped to place a temporary retainer in the lake to allow works around the sluice gates even when the lake is filled - again so as not to delay works.
8. Play Area Negotiations with a preferred supplier and installer are progressing well and the equipment being considered is in accordance with our brief and the wishes of Sir William Stanier School who have worked very closely with us. We anticipate the negotiations being concluded within the next couple of weeks which will hopefully enable the new playground equipment to be in use in the summer. QP staff have met with ex-Councillors and ex-Mayor Steven Roberts and Parish Cllr Maurice Jones, who have agreed to fund additional items of 'all-inclusive' equipment. This will increase the budget to a total of £165,400. The bid Allan has already told you about (above) includes potential support funding for the existing shelter, which could be refurbished and used as a focal point and meeting place in the new scheme, and also allow for a Buccaneer Towers 6m high installation which will be carried out in the Autumn, subject to grant approval.

9. New Building package
This is about to be awarded to the successful tenderer and details will be released at any time now. To remind you works include: The Depot ; will include staff parking, skips and a designated entrance for large vehicles that will not be close to dedicated pedestrian paths. It will be edged by a hedging screen.
A new Cafe / Pavilion ; This will consist of two solid sandstone end parts with a glazed central section. Materials for the construction will reflect the front entrance buildings (as above). The original pavilion has provided a reference point for the new pavilion with its raised plinth, glazed central area and two end chimneys. A replacement Bowling pavilion ; This includes an integral toilet with independent access, and a mower store to assist the maintenance staff.

10 Events Posters were distributed at the last meeting ; please post one up where you can ; your local shop, Post Office, works notice board, anything will help us please. The Friends will be specifically involved in three dates: 13 June Planting Day ; tombola stall 25 July ; Star Quest and Charity Day ; to assist with entries and fund raising 5 Dec ; Lantern Parade ; marshalling procession and fund raising
To repeat my request at the last meeting..... The Friends need to raise their own funds to support and various events, with monies ploughed back into the Park. In addition to committee members, we have received just 2 volunteers to help us - thank you to ex-Councillor Maureen Grant and our new Youth Representative Daniel Prime. More volunteers would be appreciated and we invite you all to become involved. Please let Elaine know if you can help us (Tel. 537896).

11 Other Matters
Car Parks - the initial design work for both car parks including the crossing from Tipkinder to the east entrance to the park and traffic calming on the highway has been completed by the design team. However, Phil Sherratt has instructed the design team to take it no further as the car parks are outside the park and these car parks have to be considered as a part of a Borough Wide Car Parking Strategy. The legacy fund of £200,000 allocated by CNBC for the car parks is to be used as a contingency budget for the building works package. Cllr Cartlidge is keen to action this item and is helping us to push it forward; we will let you know more once we know the situation.
Footpaths ; The footpaths will be phased, with the first major section - being the one adjacent to the play area and the eastern entrance - possibly incorporated within that package of work. The second phase will be the footpaths to the south of the lake. This work will be one of the next work packages to be tendered.
Contracts / Procurement The latest round of procurements has now been discussed with the procurement team and contractors have been asked to express interest in the Lodges with an end of May return date for the questionnaires. The Lodges are to be brought back to QP usage.
West Lodge ; will become a staff / community building with first floor offices and ground floor areas for public use, including meetings, parties, and memorabilia lounge etc.
East Lodge - will be used by maintenance staff ; there will be ground floor storage and training facilities. Early June re selection of contractors for Footpaths ; although some may happen sooner, e.g. those around and associated with the playground area. End July re Boer War Memorial and Clock Tower works.

11.0 AOB / Questions Raised
Q Will Tolent be replacing footpaths?
A The architects do not want to keep adding tasks onto the Tolent works and advise use of landscape / civil engineering contractors for the footpath refurbishments. It is possible that Tolent will be involved in the new buildings.
Q Could the refurbishment of the south lake side shelter include a historical note or plaque to the family?
A This will be part of the refurbishment.
Q Will there be any fountains in the lake?
A The lake is to be aerated by a specific system and by planting.
Q Will the Aberdeen granite in Coronation Walk be preserved?
A It will probably be re-sited and the fountains made operational again.
Q When will the lake be re-filled?
A This will be done in the next few weeks. Vegetation and old bottles and debris still have to be removed. Tolent's contract includes the testing of the lake bed to check it's watertight. Over summer, the water level in the lake will be raised and lowered to allow for planting and other works. All of this also has to take account of nesting birds and the needs of other wildlife.
Q Will there be CCTV for the new play area?
A There is no budget for this at present. There is also a safeguarding issue of children being filmed to be taken into account.
Q Will there be CCTV cameras to monitor the Broadwalk Bridge ; it is very high and dangerous if children climb on it.
A CCTV is not part of the budget, as above. Park security includes daytime wardens and a Security Group Patrol that operates different hours to deter vandals etc.
The Heritage Lottery requires a 10 year maintenance plan without which the grant could be reclaimed. Cheshire East need to have this plan in place before the handover in 2011.
Other attendees made points about reduced vandalism problems in other parks when user groups are encouraged and the park is used extensively ; a busy park is less attractive to trouble-makers.
Q When will new buildings be completed
A This is scheduled to be before Christmas 2010.
There will not be a portacabin instead of the pavilion during the summer months and outside caterers are to be invited to offer refreshments to park users during this period.
It was acknowledged that the Bowling Group need facilities and these will be made available through use of the Lodge Houses.
Q Where will Carnival 201 be held?
A King George playing field as last year ; fireworks possible to be staged in park.
Reference was also made to a £10,000 cut in the Carnival budget for 2010.
Q Will the Moreton Road entrance be open soon, as previously suggested?
A AL: Possibly, with access down path to the new footbridge. Tolent are still tidying the path but looking at the possibility of using it before it is refurbished.
Q Will car parking be improved?
A Car parking on the Tipkinder side is being reviewed under the general umbrella of car parking and be part of the ongoing consultation process for the whole town.

DONM Wednesday 23rd June at 5.30pm in West Lodge.

Footnote
VOLUNTEERS CONFIRMED:
Friends Core Committee
Mo Grant
Mr & Mrs Curran
Mrs Prime
- Other names taken at meeting

FRIENDS NOTES - UPDATE MARCH 2010
Items:
4. Nomination of Youth Representative
We ask for nominations please. (Dorothy to nominate Daniel Prime who has shown much interest in the project and already been involved in meetings and the bridge pre-visit).
Seconded by... Pam.

5. Friends Chairpersons Update:
Tolent Works

All lake edge works complete minor snagging in progress.

Coronation Bridge completed and handed over.

Inlet Bridge now handed over.

Burma Star bridges, a matching set, now complete. Minor snagging in progress
All snagging to be complete by Friday 7th May.

Broadwalk Bridge works complete. Minor snagging in progress including re-painting the main arch. The tarmac footpath link at either end of the bridge is to be extended. On the East side of the bridge it will be extended to meet up with the existing path.

The sequence to install this bridge has been rather technical and has included:

1. A 150 tonne crane was brought onto site to lift the arch off the back of the wagon and to lift the shoes into place to carry the arch.

2. A 200 tonne crane was then brought onto site to lift the arch into place. This was a complex operation firstly due to the weight as the arch weighed over 12 tonne and secondary the way the arch was designed the shoes had to be fitted before the arch was lifted into place. This meant that there was no tolerance at all when the arch was lifted into place.

The arch was something like 28 metres long and we had 1 mm to play with on each pin. Thankfully the designers, the manufactures off site, the engineers and labour who carried out the works on site, had done a perfect job and the arch fitted to perfection.

3. A 300 tonne crane was then brought onto site then to lift in the first 2 sections, the heaviest being 20 tonnes. The next day a 25 tonne crane was then brought in to lift in place the balustrades and the infill beams. It also was used for lifting the decking onto the bridge for installing.

4. We then brought a 350 tonne crane onto site to lift the remaining sections into the place. This was a complex operation due to the distance, the trees which were in the vicinity of the crane lift and also the weight. To overcome this we had to get a structural engineer to design the crane platform. To get over the tree problem we had to install a track-way road and platform which is in fact a floating platform which spreads the load over the whole platform rather than just point loading a small area. Each jack under load was taking a load of 110 tonnes through each jack who meant the crane platform in its present state would not stand up to the pressure and would collapse.

Due to the distance the crane was lifting a counter balance of 140 tonne was put on the back of the crane. The radius the crane was lifting in at was 50 metres so if there were no counter balances the crane would have tipped up under the weight at its maximum radius.

The final sections of the bridge were lifted into place in one day with no hitches.

5. Finally a 75 tonne crane was brought in to lift the final intermediate beams, balustrades and deck boards to complete the job.

It then took thousands of screws which had to be pre-drilled and fix before the bridge deck was complete.

We also had to hold several planning meetings to plan how each element of works would be done and also to work out the potential risks involved and on the whole the job went OK barring a few minor snags with the operation.

As you have heard the installation of the Broadwalk bridge was a highly complex operation which was brought to a successful conclusion.

Tolent - Extra Work Awarded.

1. Pump and tank order placed to discharge foul from toilets and cafe. This will allow manhole rings and drainage pipes to be removed from in front of the Coronation Bridge. The tank is on a 10 day delivery period.

2. Removal of the old viewing platform beside the Coronation Bridge.
This area is being re-configured. This element of work will tie in with the installation of the foul pumping main

3. Removal of the existing jetties and timber facia on the boat landing stage .These are in the process of being removed. A new Ekki timber fender is being installed to the metal trench sheets 500mm deep and 150mm wide. This timber is ordered and on a 2 week delivery as it is coming into the country through Holland.

4. Extra landscaping works being carried out to the South lake edge around the Bridge. This work should be complete by Friday night.

6. Bandstand - AL
The bandstand is in the final stages of being handed over to Cheshire East Council. The whole project has been successfully completed and certain historical features have been included and improved upon in its refurbishment. The works are a credit to the craftsman who are involved and employed by Lost Art the contractor.

7. WREN Bids - AL
Verbal Progress report from Allan Leah. Two WREN bids were submitted for the current round of considerations, unfortunately as Wren are supporting the Broadwalk Bridge construction, which has yet to be finalised with final accounts for works as works draw to their conclusion, the bids are to be held-over until the next round in the Autumn. These are for improvements to the Water quality in the lake; also for a large signature piece in the playground. Whilst this is disappointing news for us, WREN have assure us of their support where they can and we intend to plan so related works will not be held up by this decision.

For instance the remaining play equipment will be put into place an added to by the signature piece later in the year, this item is likely also to need planning permission so would not have been able to be placed until approved anyway. Similarly, it is hoped to place a temporary retainer in the lake to allow works around the sluice gates even when the lake is filled. Again so as not to delay works.
8. Play Area
Negotiations with a preferred supplier and installer are progressing well and the equipment being considered is in accordance with our brief and the wishes of Sir William Stanier School who have worked very closely with us. We anticipate the negotiations being concluded within the next couple of weeks which will hopefully enable the new playground equipment to be in use in the summer. QP staff have met with ex-Councillors and ex-Mayor Steven Roberts and Pairsh Cllr Maurice Jones, who have agreed to fund additional items of 'all-inclusive' equipment. This will increase the budget to a total of £165,400. The bid Allan has already told you about includes potential support funding for the existing shelter, which could be refurbished and used as a focal point and meeting place in the new scheme, plus also allow for a Buccaneer Towers 6m high installation which will be carried out in the Autumn, subject to grant approval will be mid October.

9. New Building package
This is just about to be awarded to the successful tenderer and details will be released at any time now. To remind you works include:

The Depot ; will include staff parking, skips and a designated entrance for large vehicles that will not be close to dedicated pedestrian paths. It will be edged by a hedging screen.
A new Cafe / Pavilion ; which will consist of two solid sandstone end parts with a glazed central section. Materials for the construction will reflect the front entrance buildings (as above). The original pavilion has provided a reference point for the new pavilion with its raised plinth, glazed central area and two end chimneys.
A replacement Bowling pavilion ; This includes an integral toilet with independent access, and a mower store to assist the maintenance staff.
10 Events Posters were distributed at the last meeting ; please post one up where you can ; your local shop, Post Office, works notice board, anything will help us please.

The Friends are also getting particularly involved in three dates:
13 June Planting Day ; tombola stall
25 July ; Star Quest and Charity Day ; to assist with entries and fund raising
5 Dec ; Lantern Parade ; marshalling procession and fund raising

To repeat my request at the last meeting..... The Friends need to raise their own funds to support and vary events, with monies ploughed back into the Park. We have received just 2 volunteers to help us that's a big thank you to ex-Councillor Maureen grant and our new Youth Representative Daniel Prime. More volunteers would be appreciated and we invite you all to become involved. Please let Elaine know if you can contribute any time to help us (Tel. 537896).

11 Other Matters
1. Car Parks - the initial design work for both car parks including the crossing from Tipkinder to the east entrance to the park and traffic calming on the highway has been completed by the design team. However, Phil Sherratt has instructed the design team to take it no further as the car parks are outside the park and these car parks have to be considered as a part of a Borough Wide Car Parking Strategy. The legacy fund of £200,000 allocated by CNBC for the car parks is to be used as a contingency budget for the building works package. Cllr Cartlidge is keen to action this item and is helping us to push it forward, we will let you know more once we know the situation.
2. Footpaths ; The footpaths will be phased, with the first major section - being the one adjacent to the play area and the eastern entrance - possibly incorporated within that package of work. The second phase will be the footpaths to the south of the lake. This work will be one of the next work packages to be tendered.

11 Cont'd Other matters from Allan Leah Projects Office
The latest round of Contracts have now been placed to happen:
- End May re Lodges. The Lodges which are to be brought back to QP usage.
West Lodge House ; will become a staff / community building with first floor offices and ground floor areas for public use, including meetings, parties, and memorabilia lounge etc.
East Lodge - will be used by maintenance staff ; there will be ground floor storage and training facilities.

- Early June re Footpaths ; although some will happen sooner, those around and associated with the playground area.
- End July re Boar War memorial and Clock Tower works.

12 Date of Next Meeting Wednesday 23rd June 2010 5.30pm

Queen's Park Stakeholders' Meeting No 18
Wednesday 24th March 2010
Queen's Park Jubilee Cafeteria

Attendance List

Derek Morgan - Chairperson Cllr. Roy Cartlidge Ray Stafford
Sheila Blackburn ; Secretary George Broughton - CEC Russ Halden
Nigel Irlam ; Fund Raising Mervyn Goodwin - CEC D Lumley
Daniel Prime ; Youth Rep Charlie Griffiths ; CEC Ken Morrey
Eric Buckley ; Bowling Sec Victor Johnson W J Ryan
Bronwyn Dean ; DRE Roy Prince Laura Barlow
Elaine Dodd - CEC Roy & Janey Sparkes Jackee Halden
Allan Leah - CEC Anthony Prime B&C Harrington
Lisa Prime J Wright
Mo Grant
1.0 Apologies
Pam Minshall ; FofQP Tr Cllr. Knowles Janet Delbridge
Tony Wheeler -- DRE Cllr. Dorothy Flude Mr B Shannon
Mark Wheelton ; CEC Hazel Evans
Mike Taylor - CEC Howard Curran

No Item
2.0 Minutes of Previous Meeting
The minutes of the last meeting were agreed as correct
3.0 Matters Arising from the Minutes
NA
4.0 Chairman's Report
The Chairperson of the Friends' Group, Derek Morgan, presented his report:
Tolent Works Tolent have been on site for 26 wks following acceptance of the contract, and their works are almost finalised. Progress on site is now self evident. Lake edge preparations, gabion stone baskets and coir logs are all now almost completed in readiness for planting up marginal plants and filling the lake. Tolent are expected to leave site during the week following Easter.
The Project Manager is seeking to open up the Moreton Road entrance and the Inlet Bridge shortly after the contractors have pulled out of site. This will improve access into the Park, be a welcomed opening of public areas and improve access for those living and accessing on the South side of the park. However, some of the pathways, particularly east side, will be later as they require total reconstruction.
An additional small works package will soon be put out for quotations, - this is for the landing stage works and to scrape clean the bottom of the lake bed finally, prior to it being filled, improve the access levels to the south Burma Star Bridge and to install a pumping station for the foul drainage from the café, so that works in the Coronation Walk Valley can be progressed.
5.0 Bridges
January saw the first bridge - Tipkinder inlet being placed into position. This was shortly followed by the Coronation Walk bridge installation, again in January, with the Burma Star bridges - a matching pair - being positioned in March.
The Friends attended a most interesting and informative day at the bridge fabrication works shop the day prior to the Coronation Walk Bridge coming into the park; it was fascinating to see it in the workshop then on site in situ. Also, they saw one of the huge Burma Star bridges being transported from the works in Huddersfield, Sheffield to be painted; it looks so much smaller now! One of the Burma Star bridges was installed last week. These bridges still require to 'settle' as they are installed via tension, following which there will be some bolting down and decking works to finalise. The installation for each of the bridges involves two processes, firstly the initial cranage of each element into the appropriate general position, then a second process of subsequent adjustment which may involve the use of tension cables and / or jacks to ease the bridges into the correct final position before all fixings bolts are installed. The Burma Star bridges particularly are designed to very tightly engineered tolerances so the subsequent adjustment ensures everything is located in absolutely the right position. .
The Broadwalk Bridge is currently being placed with welding works ongoing. On Monday the arch took 3 hours to come into site. As it's 30 meters long, delivery and site access meant a complicated delivery into the Park. For the rest of this week it is intended to position the supporting steel arch from Thursday onwards. The bridge will be put into place in 3 complete sections and a fourth section consisting of beams to be finished off by adding the boards and hand rail when it has been placed in position. This Friday and Saturday will see welding works to the shoes and deck sections, with works continuing from Monday on the decks. The joiner will finish most of his works by a week on Thursday.

All the bridge works are anticipated as being complete by Easter.

The lake will be filled by the main summer holidays with a testing of the water retention over a period of weeks. Following this, there will be some works on the sluice gates.
The initial delay reported as Tolent entered into the contact has been almost caught-up with, this is a credit to Tolent and we thank them for their progress. Today there is about a 2 week delay. Given there were 3 weeks of works stopped by the snow and inclement weather this has been pulled back admirably.
The public have also commented on Tolent's staff communications with them and again we thank them for their co-operation in informing people about the works and the progress made.

6.0 Bandstand ; AL The bandstand is almost finished with the decorative star shape in black and maroon being applied to the floor this week. The only remaining work is the completion of stonework to the steps and some ornamental metal castings to form shoe covers for the drainage column outlet points. The contractor will also be asked for his advice and recommendations in regard to the refurbishment of the old shelter near the existing play area. It is estimated that the bandstand will be finished by the first week after Easter.

7.0 Island Planting Most of the plants for the west and east islands have been delivered to Pyms Lane and are generally of a very high standard. The supplier has failed to deliver a small number of the bulbs and herbaceous plants and as soon as this has been resolved the gardeners will begin the planting work.

8.0 WREN Bids ; AL Additional Wren bids have been prepared to support the following works: Lake Water aeration system and improvements to inlet and outlet mechanisms Play Area 2nd Phase at the end of the summer - Outdoor /Gym and possibly installations over 4m high.

34 contractors initially expressed an interest with this contract. The disabled requirement has yet to be confirmed from the consultation with the additional funding sourced from an ex-C&NBC Mayor.
The project will take 3 forms, appealing to all age ranges. Toddler Equipment, Youth Equipment and Equipment for All Ages i.e. Outdoor Gym style. Some works may be subject to further external funding which the Project Officer is pursuing.
Five contractors are pricing this work and Tenders are due back on the 6th April and will be opened on the day of return.
Two WREN bids is the maximum that can be applied for during any one bidding period and we already have one 'live' for the Broadwalk Bridge which should shortly be completed as works end.

9.0 New Building package ; AL All 3 planning applications for the building works have now been approved. Tenders are due back at the end of the month and there are 4 contractors in contention for this package. These tenders will also be opened on the 6th April. Works are for the reduced Depot, new Bowling Pavilion and new Cafeteria.
10.0 Events as per poster. The friends are getting particularly involved in three dates:
13 June Planting Day ; wooden flowers.
25 July ; Star Quest and Charity Day ; to assist with entries and tombola stall.
5 Dec ; Lantern Parade ; marshalling procession and fund raising.

The Friends need to raise their own funds to support and vary events, with monies ploughed back into the Park. Some events were supported last year. Volunteers are needed to help us do this and we would like to invite anyone to become involved. Please let Elaine know if you can contribute any time to help us (Tel. 537896).

11.0 AOB / Questions Raised

Q: Will the new Bowling Pavilion be used by others?
A: The new building will have external access to toilets and will possibly be available for use in winter for, eg, hire for children's parties.

Q: When will the pathways be accessible again?
A: (and see Chair report above) The contract for new pathways will go out to tender in early summer as per the schedule on the information boards in the park. The southern area of the park will be the first to be opened to the public. Throughout the park, the paths are in different states of repair; some need completely reforming and this will be in addition to reducing slopes and enabling access for all. Works need to be phased because of the hard and soft landscape works and building works which will be ongoing at the same time.

Q: How long will it be before the Park is finished?
A: Heritage Lottery Fund has granted an extension of time until May 2011 at the latest due to the Wrekin problem which caused major delay to the programme. However we hope that most of the HLF funded works will be completed by the end of Dec 2010, the original contract date.

Q: Will the aviary and menagerie be replaced?
A: This has not been decided, but it has not been ruled out either and it is recognised that both were popular with families. It does not form a part of the HLF funded works.

Q: Can the state of the boules pitch be improved?
A: The Park Manager will look into this

Q: Friends of Queens Park have been described tonight as custodians of the Park ; how does this work?
A; The Friends are people who represent the community at large; they also raise money to put on events in the Park and to implement new ideas so that after the refurbishment, the Park does not "stagnate". The group can also apply for grants and monies that Cheshire East can't apply for. It has already received donations. The group can also help to ensure that the Maintenance and management Plan is adhered to so that the park does not go into decline in the future.

Q: The refurbishment figure stands at £6.5m. Is there a figure from Cheshire East for its upkeep?
A: (Allan Leah) The maintenance of the Park document is a crucial part of the Heritage Lottery agreement and is currently being compiled. No figures are available at present.
It is expected that following the refurbishment the park will be easier to maintain to a higher standard than it was in the recent past. All of this will be documented in the Maintenance and Management Plan.

Q: When the lake was drained, thousands of pounds worth of fish were removed. Will the contractors who did this be bringing them back?
A: Yes, the lake will be restocked….. Fishing pegs for all, including disabled, are to be installed, but the management arrangements are not known as of yet

Q: Is the planting scheme (above) only for the islands?
A: No ; planting will take place throughout the Park and will include spraying to deter geese etc eating new planting. The islands need to be planted before the lake is refilled and the planting there will involve low-maintenance plants because of access.

Q: Will any more trees be felled?
A: Some tree surgery is needed and self-set trees, especially around the perimeter fencing, will have to be reviewed and assessed. Where trees are removed, long-term planting with more appropriate species is always the priority. In other areas of the park, there will be further appropriate planting including aquatic plants and planting of specimen shrubs and trees in the valley alongside new pathways and stonework.

Q: Will Crazy Golf and Putting be restored?
A: There is no budget for either at present, but there might be grants that will enable these activities to be restored, possibly with ticket package deals linked to boating and/or other activities. It is recognised that these activities were always very popular with families and that the purpose of the Park is to offer as much variety to the public as possible.
DofNM Wednesday 5th May at 5.30pm in Jubilee Cafeteria
(an start earlier time was suggested and voted as unanimous ;
hence 5.30pm for the spring/summer months).
SB 25.3.10

FRIENDS UPDATE MARCH 2010

Queen's Park Stakeholders' Meeting No 17 Tuesday 9th February 2010 Queen's Park Jubilee Cafeteria
Attendance List
Cllr Dorothy Flude - Crewe Mayor
Roy Prince
Adrian Birchall - CEC
Kate Minshall
Mike Taylor - CEC
Jan Wright - Blog
Allan Leah - CEC
Albert Bertram - Consultant
Mervyn Goodwin - CEC
Ray Stafford - Hon. Alderman
Elaine Dodd - CEC
Laura Barlow
Anthony Prince
Eric Buckley - Bowling Club
Hazel Evans
Dawn Clark - CEC
Carl Clarke
Vic Johnson
Dave Lumley - Tolent
Stephen Astbury
Daniel Prime
Lisa Prime
J Taylor
Sheila Blackburn - Sec Derek Morgan - Chairperson
No Item
1.0 Apologies Andrew Knowles - Cllr CEC Cllr Roy Cartlidge - Chair Stakeholders Mr & Mrs Curran - local historian Pam Minshall - Tr Tony Wheeler - DRE D Johnson

2.0 Minutes of Previous Meeting The minutes of the last meeting were agreed as correct

3.0 Matters Arising from the Minutes NA

4.0 Summary of Constitution Up-date Available in Park Office

5.0 Appointment of Committee Membership = 16 Chairperson - Derek Morgan Secretary- Sheila Blackburn *Tund Raising Officer - Nigel Irlam Treasurer - Pam Minshall Cllr Dorothy Flude Cllr Roy Cartlidge QP Manager - Elaine Dodd Projects Officer - Allan Leah Local Historian - Howard Curran TBC Youth Representative - Youth Mayor TBC
Crewe Blogs - Jules / Jan - shared 1 vote Media - Belinda Chronicle TBC DRE-Tony Wheeler Bowling Club - Mr E Buckley School Rep - Sir William Stanier School Rep QP - Horticulturist - Adrian Birchall (Fishing Club-2011)

6.0 Chairman's Report The Chairperson of the Friends' Group, Derek Morgan, presented his report: a. Bandstand: Lost Art are in the final stages of the completion of works. Approx 80% has been finished as can be seen. Predictable delays to finalising stone work due to ground frost, completion any time now. b. New Building Package: Three Planning Applications have been submitted; 1. The new Cafeteria; 2. Bowling pavilion and 3. Depot building. Consent for all 3 is expected by mid March. Will probably result in closure of cafe sometime during the summer months, mobile catering arrangements will be arranged to enable a service of light refreshments. c. Tolent Works Tolent have been on site for 20 wks following acceptance of the contract. Works have focused again on lake edges and islands plus preparations for bridge abutments and foundations etc. The Inlet Bridge at the TipKinder end of the lake was installed on 27th January about 1.30pm. The installation of the Coronation Bridge will be next Wed 17th, which will be installed in 3 sections. Probably from mid morning on the 17th through to mid pm. on the 18th. Then followed by the installation of the Burma Star bridges (x2) and then Broadwalk Bridge. 65% of the lake edge preparation wall works have been completed with only the West side of the island to finish. Approval of materials for coping stones is to be confirmed this week. There is some extensive work to access roads to be done, to support the large cranes needed to 'swing' the bridges into place. It's good to see that last week and this week the Park is a hive of activity with 19 men from Tolent on site working on the lake edges and bridges with 15 also remaining on site this week. Five men from Lost Art are working on the completion of the bandstand and a team of 3 park gardeners has been clearing weeds and overgrown vegetation from the Coronation Walk Valley in preparation for the next contract package. The cold weather has caused some delay, however the contractor is aiming to catchup as much as possible with bridge installations taking place almost back-to-back. The bridge fabricators are working very well off-site as will be seen by those visiting the factory in Huddersfield next Tuesday.
Filling of the lake is anticipated by the end of the summer subject to unknown obstacles. Work in Progress: We are all eager to see the Playground works commence and consultation with Sir William Stanier School has continued. An expression of Interest notice on the CE web site attracted 34 contractor responses. This has been whittled down to 6 potential suppliers. The disabled requirement has yet to be confirmed from the consultation with the additional funding sourced from an ex-C&NBC Mayor. The project will take 3 forms, appealing to all age ranges. Toddler Equipment, Youth Equipment and Equipment for All Ages i.e. Outdoor Gym style. Some works may be subject to further external funding which the Project Officer is pursuing. A copy of the children's presentation which is being used to draw up the specification is available. Further funding: Additional Wren bids are being prepared to support further works identified: • Computerised irrigation system to facilitate more efficient bowling green maintenance • Lake Water aeration system and improvements to inlet and outlet mechanisms • Play Ground Outdoor /Gym and possibly installations over 4m high.

7.0 Visit to CTS Bridge Fabrication Workshop at Huddersfield The visit will take place on 16lh February - places are still available on the mini bus -apply to Elaine Dodd. The Coronation Bridge is scheduled to be installed on 17th February from 12 noon. Please contact Elaine Dodd if you hope to attend.

8.0 Draft Events 2010 A copy of the proposed programme was circulated - the Friends Group plans to attend these events and to organise a number of fund raising activities

9.0 AOB / Questions Raised

Q: Are there any plans / views for Wifi and/ or a webcam in the Park? A: Allan Leah will consider raising this with the architect to possibly incorporate into the pavilion design. Admin and costings will have to be considered, but any profits could go to the Friends Group. Elaine Dodd explained that information terminals are also being considered, linked to the Lodge resource centre.

Q: Will there be a new boat house and landing stage? A: Allan Leah outlined how the landing stage provision will be included in the pathways project. There is no boat house plan at present but some sort of 'housing' would be required.

Q: Where are the boats? A: The boats were old and had been repeatedly repaired / vandalised and new ones are needed; a limited number of new feature boats have been stored at the Pymm's Lane Depot.

Q: Can we have something like reedbeds on the lake for wildlife/amphibians? A: Where there are no walls round the lake there are to be coir rolls with gentle slopes behind (beaches), these are going to be planted up with mainly native species of
plants, some marginal, some bog, These types of plants like their roots either completely submerged or slightly drier. After a while they will find their own place and create a great habitat, - it will look like a natural lake edge you would not be able to see the water's edge. This will encourage lots of insects which in turn will encourage larger animals. If you can encourage and support the lower end of the food chain, the rest will follow. 1 think we're going to get some great wildlife in the park. (Thanks to Adrian Birchall for this informative reply).

 Q: When will the new play areas be dona? A: The bulk of the work will be done before the main summer holidays. This project has been brought forward though there are still some planning permission issues with structures over 4m. high; it was thought this would effect at least one statement piece which will be part of the project and an attraction in its own right.


Item 4 Friends Chairpersons Update: March 2010

Tolent Works

Tolent have been on site for 26 wks following acceptance of the contract, and their works are almost at an end.

Progress on site is now happily self evident.

Lake edge preparations, gabion stone baskets and coir logs are all now almost completed in readiness for planting up marginal plants and filling the lake.

So, in summary that’s the perimeter walls, copings and top soil, with a “pulling – out” of site by Tolent anticipated in the week following Easter.

The Project Manager is seeking to open up the Moreton Road entrance and the Inlet Bridge shortly after the contractors have pulled out of site. This will improve access into the Park, be a welcomed opening of public areas and improve access for those living and accessing on the South side of the park.

An additional small works package will soon be put out for quotations, this is for the landing stage works and to scrape clean the bottom of the lake bed finally, prior to it being filled, improve the access levels to the south Burma Star Bridge and to install a pumping station for the foul drainage from the café, so that works in the Coronation Walk Valley can be progressed.

January saw the first bridge - Tipkinder inlet being placed into position.

This was shortly followed by the Coronation Walk bridge installation again in January.

With the Burma Star bridges a matching pair being positioned in March.

The Friends had a most interesting and informative day at the bridge fabrication works shop just the day prior to the Coronation Walk Bridge coming into the park; it was fascinating to see it in the workshop then on site in situ.
Also, we were lucky enough to see one of the huge Burma Star bridges being transported from the works in Huddersfield to Sheffield to be painted; it looks so much smaller now!

One of the Burma Star bridges was installed just last week. These bridges still require to ‘settle’ as installed via tension, following which there will be some bolting down and decking works to finalise.

The Broadwalk Bridge is currently being placed with welding works ongoing, on Monday the arch and took 3 hours to come into site, as its 30 meters long delivery and site access meant a complicated delivery into the Park.

For the rest of this week it is intended to position the supporting steel arch from Thursday onwards. The bridge will be put into place in 3 complete sections and a fourth section consisting of beams to be finished off by adding the boards and hand rail when it has been placed in position.

This Friday and Saturday will see welding works to the shoes and deck sections, with works continuing from Monday on the decks. The joiner will finish most of his works by a week on Thursday.

All the bridge works are anticipated as being complete by Easter..

The lake will be filled by the main summer holidays with a testing of the water retention over a period of weeks. Following which there will be some works on the sluice gates.

The initial delay reported as Tolent entered into the contact has been almost caught-up with, this is a credit to Tolent and we thank them for their progress. Today we are about 2 weeks behind. Given that we had 3 weeks of works stopped by the snow and inclement weather this has been pulled back admirably.

The public have also commented on Tolent’s staff communications with them and again we thank them for their co-operation in informing people about the works and the progress made.

5. Bandstand
The bandstand is almost finished with the decorative star shape in black and maroon being applied to the floor this week. The only remaining work is the completion of stonework to the steps and some ornamental metal castings to form shoe covers for the drainage column outlet points. The contractor will also be asked for his advice and recommendations in regard to the refurbishment of the old shelter near the existing play area.

6. Island Planting
Most of the plants for the west and east islands have been delivered to Pyms Lane and are generally of a very high standard. The supplier has failed to deliver a small number of the bulbs and herbaceous plants and as soon as this has been resolved the gardeners will begin the planting work.

7. WREN Bids
Additional Wren bids have been prepared to support the following works:
• Lake Water aeration system and improvements to inlet and outlet mechanisms
• Play Area 2nd Phase at the end of the summer - Outdoor /Gym and possibly installations over 4m high.

8. Play Area – School??? TBC? Sir William Stanier – Steve Collins
34 contractors initially expressed an interest with this contract. The disabled requirement has yet to be confirmed from the consultation with the additional funding sourced from an ex-C&NBC Mayor.

The project will take 3 forms, appealing to all age ranges. Toddler Equipment, Youth Equipment and Equipment for All Ages i.e. Outdoor Gym style. Some works may be subject to further external funding which the Project Officer is pursuing.

Five contractors are pricing this work and Tenders are due back on the 6th April and will be opened on the day of return.

9 New Building package.
All 3 planning applications for the building works have now been approved.
Tenders are due back at the end of the month and there are 4 contractors in contention for this package. These tenders will also be opened on the 6th April.

10. Events as per poster.

12. Date of next meeting Wed 5th May 5.30pm or 6pm – attendees to advice preference.
 

FRIENDS OF THE PARK
QUEENS PARK FRIENDS GROUP CONSTITUTION 2009
Amended December 2009


1. Name

The Name of the Friends of the Park group shall be ‘Friends of Queens Park’, hereinafter called “The Friends of the Park”.

2. Aims and Objectives

To promote the restoration (i,) capturing Queens Park’s Victorian splendour, conservation and enhancement of Queens Park in Crewe, for the benefit of residents, visitors, wildlife and fish.

(i) 2009 - Following a lengthy period of development and planning the Heritage Lottery Supported Queens Park Project is underway. The Project Team has been assembled including architectural and engineering consultancies to complement the Landscape Architectural practice Bertram Hyde and Quantity Surveyors EMB Consultants. The practices selected are SBS Architects and the engineers are Scott Hughes Design, both are Manchester based.

To encourage and facilitate greater free access, use of facilities and enjoyment of Queens Park by all. In pursuance of this aim the Friends of the Park group will seek to:

a) ensure that any changes are sustainable and respect Queens Park’s heritage and distinctiveness,

b) represent the views of the residents of Crewe and other regions of the Cheshire East Council, in matters concerning the Park,

c) form links and work co-operatively with the Council, businesses, community groups, charities, schools and other appropriate organisations, so that the park may best serve the local community.

d) organise, host and fund events and activities within or associated with Queens Park,

e) compliment other projects moving forward in Cheshire East.

f) to work with Council Officers to secure grants, towards the continuing enhancement of the park, in accordance with the Restoration Masterplan and Maintenance and Management Plan.


The Friends of the Park group shall be non-political and non-sectarian, and shall operate without distinction of gender, ethnic background, age, disability, sexuality, or religious, cultural or political beliefs.


3. Area of Benefit

The area of benefit of the Friends of the Park shall be the area known as Cheshire East.

4. Powers

The Friends of the Park group, through its Committee may exercise any necessary powers to do all such other lawful things as are necessary for the achievement of the above aims and objectives subject to the consent of Cheshire East Council as ‘caretakers’ of Queens Park.

5. Membership

Membership shall be open (without distinction of gender, ethnic background, age, disability, sexuality or religion, cultural, or political beliefs) to those interested in furthering the aims and objectives of the Friends of the Park, provided that they have completed an application form and have paid the appropriate subscription fee.
Membership shall be valid for the period of one calendar year from the beginning of April. No membership fees apply.

All categories of membership shall be entitled to cast one vote. The Chairman may utilise a casting vote should it be required.

The Committee shall have the right, for good and sufficient reason, to exclude from membership an individual member, provided that the member shall have the right to be heard by the Committee before such a decision is confirmed.

6 The Committee

The ‘Core/Officers’ Committee shall consist of a Chairperson, Secretary, Fund Raising Officer, Treasurer and Parks Manager and any other such Officers as the Friends of the Park group may from time to time decide.

The Committee shall total no less than 3 and not more than 16 members including one Youth representative.

a) The Officers and members of the Committee will be elected until the next AGM. They will be eligible for re-election.

c) The Committee may appoint one, or more sub-committees or working parties and refer any part of its business to them.

d) The Committee shall have the power to fill any vacancies that may arise during its year of office by co-opting additional members.

d) A member of the Committee shall cease to hold office if absent, consecutively on three occasions, without the permission of the Committee, from all of their meetings held within a period of six months, or notifies the Committee of their resignation in writing.

e) A Committee member (including officers) may be removed from office before an AGM if two thirds of the Committee support a proposal of “no confidence” against the member, at a meeting of the Committee.

7 Committee Meetings

a) The Committee shall hold at least six meetings each year i.e. approx. 8 week intervals. A special meeting may be called at any time by the Chairperson or by any four members of the Committee, upon not less than four days notice being given to other members of the Committee, of the matters to be discussed.

b) At a Friends of the Park meeting the quorum shall be a minimum of 3 and include at least 1Officer.

c) In the event that the Chairperson is absent from a Friends of the Park meeting, the ‘Core’ Committee shall elect a temporary Chairperson.

d) Minutes of all meetings shall be kept by the Parks Manager and be available for inspection by members of the Friends of the Park group.

e) Any member of other Queens Park associated committees may attend the meetings of the Committee as an observer.

f) The Committee may, for a specific purpose, invite any individuals outside the Friends of the Park group to attend a meeting.

8 General Meetings

At least 14 days written notice shall be given of the date, time, venue and agenda of Annual General Meetings. At least 7 days written notice shall be given of the date, time, venue and agenda of General Meetings. Non-receipt of a notice shall not invalidate a properly called meeting.

a) An Annual General Meeting shall be held each year in the month of October or as soon as practicable thereafter, but no more than 15 months must elapse between one Annual General Meeting and the next. The business of the meeting shall include

i) The election of Officers and Committee,

ii) The presentation of the annual report of the Committee,

b) Extraordinary General meetings may be convened at any time at the discretion of the Friends of the Park or at the request of at least 12 members of the Friends of the Park, in writing, to the Parks Manager of the group, giving details of the reason(s) for calling the meeting together with copies of any motions to be discussed.

c) Any member of the public and/or press, may attend General Meetings as an observer.

9 Voting

a) Every Member of the Friends of the Park group has one vote at Annual General Meetings.

b) Only Friends of the Park group members shall be eligible to vote at any meeting.

c) The ‘Core’ Committee may vote to open the decision out to the ‘floor’ by a public vote.

d) In the event of an equality in voting, the Chairperson may cast a second deciding vote.

e) When, in the opinion of the Chairperson, it is necessary for a vote to be taken at any meeting, this may be taken by a show of hands or by secret ballot at the Chairperson’s discretion.

10 Finance

The Friends of the Park group shall be able to receive, without favour, donations, gifts or contributions and empower the Committee to raise funds by legal means.

a) All monies received shall be paid in to a Friends of Queens Park bank account. The Treasurer and Secretary shall be authorised to jointly release funds as requested by the Chairman on behalf of the Friends of the Park group.

b) All monies raised by or on behalf of the Friends of the Park group shall be applied to further the objectives of the Friends of the Park group and may be used to meet the cost of agreed projects and activities.

c) The Treasurer shall report on the state of the Friends of the Parks group finances at each Committee meeting and all transactions shall be made available for inspection.

e) The financial year shall be from April 1st to March 31st. At the end of each financial year, the accounts shall be prepared, certified and presented at the next AGM.

f) If the Friends of the Park group is dissolved, any surplus funds should be given to Cheshire East Council for expenditure with regards to Queens Park, in-line with the Aims and Objects of the Friends of the Park group.
11 Interpretation of Constitution

In all matters of dispute on the interpretation of this Constitution or on all matters on which the Constitution is silent, the Friends of the Parks group decision shall be final.

12 Dissolution

The Friends of the Park group may at any time be dissolved by a resolution passed by a majority of two thirds of those present and voting, at a General Meeting of which at least fourteen days notice shall have been given, specifying that this is the purpose of the meeting.

13 Amendments to the Constitution

This Constitution may be amended in any respect (other than this clause) by a resolution passed by two thirds of the members present and entitled to vote at any General Meeting of the Friends of the Park group.

Notice of any proposed amendment must be communicated to the Queens Park Manager in writing at least fourteen days before the meeting at which the proposal is to be moved. Notice, in writing, of these proposals shall be sent to members not less than seven days before the meeting.


14 Adoption of the Constitution

The Friends of the Park Constitution was adopted, by the Membership at the
Stakeholders meeting, on the 8th July, 2009.

Signed Dated

Print Name:
Chairperson of Friends of Queens Park



Signed Dated

Print Name:
Secretary of Friends of Queens Park



Signed Dated

Nigel Irlam
Fund Raising Officer


Elaine Dodd
Queens Park Manager
October 2009

 

FRIENDS UPDATE FEBUARY 2010

photo the old bridges in the 1960

The meeting this time was a short one but well attended despite the cold weather. Matter raised were trying to get a webcam and Wifi for the park and the development of the play area. Most other things were covered by the chairmans report below

Friends Chairpersons Update:
a. Bandstand Completion
b. ‘New’ Buildings Package / Planning Consent
c. Works in Progress

a. Bandstand:

Lost Art are in the final stages of the completion of works. Approx 80% has been finished as can be seen. Predictable delays to finalizing stone work due to ground frost, completion any time now.

b. New Building Package:

Three Planning Applications have been submitted – 1. The new Cafeteria; 2. Bowling pavilion and 3. Depot building. Consent for all 3 is expected by mid March. Will probably result in closure of cafe sometime during the summer months, mobile catering arrangements will be arranged to enable a service of light refreshments.

c. Tolent Works

Tolent have been on site for 20 wks following acceptance of the contract.

Works have focused again on lake edges and islands plus preparations for bridge abutments and foundations etc.

The Inlet Bridge at the TipKinder end of the lake was installed on 27th January about 1.30pm.
This will be followed by the installation of the Coronation Bridge next Wed 17th, which will be installed in 3 sections. Probably from mid morning on the 17th through to mid pm. on the 18th.

This will be followed by the installation of the Burma Star bridges (x2) and the Broadwalk Bridge.

65% of the lake edge preparation wall works have been completed with only the West side of the island to finish. Approval of materials for coping stones is to be confirmed this week.
There is some extensive work to access roads to be done, to support the large cranes needed to ‘swing’ the bridges into place.

It’s good to see that last week and this week the Park is a hive of activity with 19 men from Tolent on site working on the lake edges and bridges with 15 also remaining on site this week. Five men from Lost Art are working on the completion of the bandstand and a team of 3 park gardeners have been clearing weeds and overgrown vegetation from the Coronation Walk Valley in preparation for the next contract package.

The cold weather has caused some delay however the contractor is aiming to catch-up as much as possible with bridge installations taking place almost back-to-back.

The bridge fabricators are working very well off-site as will be seen by those visiting the factory in Huddersfield next Tuesday.



Filling of the lake is anticipated by the end of the summer subject to unknown obstacles.

I would like to introduce you to Dave who has kindly attended from Tolent Construction – the main contractors on site; should anyone here have any technical questions or issues they wish to raise. (Open to floor). Thank you Dave.

Work in Progress:

We are all eager to see the PG works commence and consultation with Sir William Stanier School has continued. An expression of Interest notice on the CE web site attracted 34 contractor responses. This has been whittled down to 6 potential suppliers. The disabled requirement has yet to be confirmed from the consultation with the additional funding sourced from an ex-C&NBC Mayor.

The project will take 3 forms, appealing to all age ranges. Toddler Equipment, Youth Equipment and Equipment for All Ages i.e. Outdoor Gym style. Some works may be subject to further external funding which the Project Officer is pursuing.

A copy of the children’s presentation which is being used to draw up the specification is available.

Further funding:

Additional Wren bids are being prepared to support additional works identified:

• Computerised irrigation system to facilitate more efficient bowling green maintenance
• Lake Water aeration system and improvements to inlet and outlet mechanisms
• Play Ground Outdoor /Gym and possibly installations over 4m high.

Item 7
Visit to Bridge Fabricators

5 Places remain on the coach for anyone wishing to attend next Tuesday leaving QP Lodge at 10am. Seats will be allocated on a first come first served basis – does anyone here wish to attend please – it will be a very interesting day for all?

Item 8
Events List 2010

Copies of programme available.

Queen's Park Friends and Stakeholders' Meeting No 16 Tuesday 8th December 2009 Queen's Park Cafeteria
Attendance List:
Allan Leah- Project Officer, Cheshire East Council Elaine Dodd - Queens Park Manager Ian Bright - SBS Architects Dominic Liptrot - Lost Art
Derek Morgan - Friends of Queens Park Chairperson Sheila Blackburn - Friends of Queens Park Secretary Nigel Irlam - Friends of Queens Park Fund Raising Officer
Cllr Dorothy F Jude - Cheshire East Councillor - Crewe Mayor
Cllr Andrew Knowles - Health and Wellbeing Portfolio Holder
Mark Wheelton - CEC
Mike Taylor - CEC
Pam Minshall
Jan Wright
Carl Clarke
Mervyn Goodwin - CEC Darren Johnson Stephen Astbury Lesley Thomas Steven Otter - CEC
Apologies:
Tony Wheeler - DRE Ray Stafford Mr & Mrs Curran Cllr Roy Cartlidge Mrs Hazel Evans
Jules - Crewe Blog_
No Item

1.0 Minutes of Previous Meeting The minutes of the last meeting were agreed as correct

2.0 Matters Arising from the Minutes NA

30 Friends Chairperson's Report Derek Morgan presented his report, including: Lake and Bridge Works Tolent have been on site for 11 wks There has been a 6 day delay due to bad weather. The Tolent site will close at Xmas from 18m Dec for 2 wks. Works have focused on lake edges and islands plus preparations for bridge abutments and foundations etc.

The Inlet Bridge at the Tipkmder end of the lake is the first bridge to go in and it will arrive on site Tue / Wed next week, preparation works are ongoing. All Lake Inlet walls have been repaired and repointed.

Gabion baskets all around the Burma Star Island to be faced with stone blocks A stone sample has been agreed East and West Island walls have been completed but may be raised to allow fluctuations in water levels. Works to modify bndge abutments are underway.

 Broadwalk Bndge works on site for 3 days next week This will be the last and largest bndge to be positioned estimate end of Feb. Footpath links will need to go in to facilitate all bridges. Coronation Bridge - Completion is expected by the end of January - together with Burma Star Bridge. Problem areas: > Access roads require improving.

Weather implications.  Design modifications and approvals. > Correction of Wrekin works where required BANDSTAND Slight slippage of works largely due to discoveries on site and additional higher quality finishes which have been agreed Matching of sandstone to closely match the original has been very successful. A detailed update and explanation of how these structures are restored will be given by Domenic of Lost Art. The completion date will now be end of January 2010.

 PLAYGROUND Rocking horse and spider's web removed due to safety implications. An exciting consultation took place involving the Sir William Stanier Community School and their feeder school's i.e. children talking to younger children. The selection and design process is well underway. Additional monies via ex Mayor will be allocated specifically for the disabled element. A contractor will be selected early spring 2010.

COUNTY LANDSCAPES Curved railings are to be completed early in the New Year and the Gates will be the very last item due to heavy construction vehicles accessing the park to install the bridges.

EVENTING A very successful community Youth Christmas Lantern Procession took place last Sunday. It attracted approx 300 people; we were very pleased with the response Pupils of Pebble Brook. Monks Coppenhail. Edleston Road and Wistaston schools all participated

4.0 Presentations

4.1 Bandstand: presentation by Dominic of Lost Art Dominic brought along books, photographs and sample materials to support his detailed presentation about the company of Lost Art and the work of its skilled craftsmen on the
park bandstand. He gave a history of the building and its unique features, with photos to show how the bandstand is being restored with close attention to detail and original materials and appearance. Some of the work has been affected by bad weather - this has made the ground too wet to bring the crane back onto site to replace the top parts. Throughout the process conservation records have been kept, together with a large number of photographs. Works have consisted of inspections and repairs to the internal structure. A temporary framework was erected to protect the structure enabling the roof to be raised from its original columns. Wood panels and stonework have been removed and repaired. A total of four columns have been replaced, following corrosion as used as downspouts, the replacements now have rubber linings to protect the interior. The lantern and cupola, being the top portion of the bandstand, is probably the most spectacular and can be seen in its refurbished glory with a copper finish and a gold leaf terminal, this to be refitted as one piece on Monday (14th). Almost complete she awaits for works to the floor, where the finish will match that of yesteryear, together with the ceiling rose which again has been refurbished and will be painted in traditional colours similar to the original paint finish Works to follow to include stone work to copings, walls and steps during the Christmas period. The final phase will be the floor which will be restored with its former colouring.

Q: Will the top include a lightening conductor A: confirmed

5.0 New Building Review and Presentation by Ian Bright: SBS Architects

5.1 Buildings - the new buildings will uss locally resourced materials to glvs a "family of buildings", as in the original structures
Lodges to be brought back to QP usage. West Lodge House - will become a staff / community building with first floor offices and ground floor areas for public use, including meetings, parties, and memorabilia lounge etc. East Lodge - will be used by maintenance staff - there will be ground floor storage and training facilities. Depot - will include a storage building, polytunnel. staff parking, skips and a designated entrance for large vehicles that will not be close to dedicated pedestrian paths. It will be edged by a hedging screen. Pavilion - will consist of two solid sandstone end parts with a glazed central section. Materials for the construction will reflect the front entrance buildings (as above). The original pavilion has provided a reference point for the new pavilion with its raised plinth, glazed central area and two end chimneys. Bowls pavilion - there has been little change to previous plans for this new building except that it now has a mower store.

5.2 Q: What changes will be made to the Boer War Memorial? A: The original steps and plinth have for many years been buried under the existing planting round the memorial. The soil will be removed so that the memorial can be restored to its original presentation.

Q: Prior to the installation of the new footbridge at the eastern end of the lake, will the walls be built up to mask the concrete? A: Yes. using cleaned stones from Burma Star Island.

Q: Will the gable ends of the new pavilion be open or sealed ceilings? A: At the kitchen end and in the central area, the roof will be open to show the trusses At the other end, the toilets will have ceilings but the lobby area will be open to reveal the roof structure. Q: Will this open aspect incur expensive heating bills? A: Underfloor heating using new green technology will be installed to enable year round warmth. In hot weather, roof/high level windows will open automatically. For security, all windows have individual shutters ( not industrial shutters)

Q Would it be possible to have an upper floor in the pavilion? A: This has been investigated and it has been decided that it is not viable because of costs of access and the loss of ground floor usage.

 Q: Do the chimneys at either end of the pavilion have a use? A: Yes; They are to be used for air exchange. Q: Should there be a larger toilet block for events? A: It would not be possible to provide adequate toilets within the buildings for large scale events - these will have to be brought into the park as before.

Q: Where will the playground be sited? A: Two new playgrounds will be in the area where the glass houses stood The time scale for these has been brought forward to Easter 2010 because of some problems with the existing playground and the need to avoid closure. Consultations with Sir William Stanier pupils and local Primary Schools have provided ideas for the playgrounds. The playground work has become more achievable because of changes to the previous plans for a staff building in that area.

Q: When will the lake be refilled and will it be stocked with fish? A; should be refilled at Easter time as lake edges are scheduled to be finished in March. Temporary paths will then be re opened for public use and a phased path reinstatement will take place as a parr of another contract package. ¦

Q: Will there be boats on the lake again? A: The lake reinstatement has been designed to allow for boating on the eastern half but no decision has been made formally by the Council yet.

5.3 General programme of Works: Building plans will be submitted before Christmas Tenders will be invited in early 2010 Contractors should be on site in April / May 2010 Completion should be December 2010

6.0 Thanks given to Dominic and Ian for their presentations.

7.0 Friends Group Treasurer Dorothy Flude nominated Pam Minshall Seconded by Nigel Irlam This was accepted and supported by those present

8.0 Date of next meeting Tuesday 9th February 2010- 6pm Jubilee Cafeteria
 

Queen's Park Stakeholders' Meeting No 14 Tuesday 15th September 2009 Queen's Park Cafeteria
Attendance List: (24 Attended + 4 Officers + 2 Consultants)
Cllr Roy Cartlidge - Chairman
Allan Leah- Project Officer, Cheshire East Council
Elaine Dodd - Queens Park Manager
Mike Taylor - CE
Mark Wheelton - CE
Ian Bright SBS Architects Albert Bertram Hyde
Cllr Dorothy Flude - Cheshire East Councillor - Crewe Mayor Adian Birchall Stef Goodwin
Derek Morgan - C&N Lions
J Willkes - Pathways
Pam Minshull
Sheila Blackburn
Colin Jones
Andrew Flood
L Hurst
B Hamige
C Harrington
J Taylor
G Goodwin
P Clarke
Mr & Mrs Woodhall
Mrs Murphy
Mr & Mrs Fox
Jan Wright
Liz Clack Carl Clarke

Apologies:
Andrew Knowles - Cllr CE Ray Stafford ex Cllr
Mr & Mrs Curran - local historian - ex Cllr Tim Previtt - Ghost Walks Nigel Irlam

No Item Raised by
1.0 Apologies

2.0 Minutes of Previous Meeting The minutes of the last meeting were agreed as correct

3.0 Matters Arising from the Minutes NA

4.0 Chairman's Report Cllr Roy Cartlidge presented his report. Comments and questions arising
were referred to later business (below) following presentations as on the agenda

5.0 Friends of Queens Park - Constitution and Officer Elections Chairperson - Mr
Derek Morgan
Secretary - Mrs Sheila Blackburn Fund Raising Officer - Mr Nigel Irlam was
nominated and is to be approached -position accepted following meeting. ED
It was agreed that the stakeholder group would be disbanded and the Friends Group would
take over future meetings.

5.1 Data Base It is envisaged that the Friends Group will now use the data base to contact and
confirm proposed level of commitment.

5.2 Market Research The final questionnaire is available in hard copy and has appeared in the
Chronicle this week. This will contribute to the Audience Development Plan for the Park and will
assist any future Funding Applications.

5.3 Albert Bertram suggested that he meets with the newly formed Friends Group Committee to
ensure they are familiar with all aspects of the project. The meeting will take place in the West
Lodge meeting room at a date to be arranged.

6.0 Presentation by Ian Bright: EBM Consultants:

6.1 Bandstand Work on the bandstand is scheduled to take 20 weeks. Photos were shown detailing
the careful dismantling of the cast iron building that is to be restored using original materials.
The structure is to be rebuilt in situ, piece by piece. A temporary steel structure has been made
to support the roof during the restoration work and the top cupola has been removed for re-
coppering and hand cleaning at the workshops of the contractor: Lost Art. The step by step process
of restoration was explained with supporting photos. On-site meetings with the contractors
indicate that this many-phased process is on track for completion in early December.

6.2 Retaining wall Work on the front wall was explained in detail, including the use of clay
from lagoons dug to hold the lake silt. Assurances were given about the bat population and
successful work on old pipes at the site.

6.3 Bridges and Lake Works The new contractor, Tolent, is to take legal possession of the site
on 21st September with a responsibility to complete the work on time. The contractors are expected
to replace old signage. It is understood that the fabrication of the bridges is underway. The hard
and soft lake edging work was half completed by the previous contractor; Tolent will also
dismantle and replace walls of the islands, to prevent future collapse.

7.0 Presentation by Albert Bertram: SBS Architects With reference to new faces at the meeting
and the newly constituted Friends Group, Albert explained in detail the contract between HLF and
Cheshire East, and continuous monitoring by experts concerned with quality, content and progress.
He referred to the size and unique features of the park which have contributed to a longer period
of restoration than other parks and a longer period needed for the programme than that of the
original build. He also explained elements of the total restoration that are not funded by HLF and
how the newly formed Cheshire East Council has had to revise some proposals as new funding has
come on line. Answering questions and observations from the floor, he confirmed that the
management, maintenance and community use of the park remain priorities.

7.1 Lodge Houses The Lodge Houses will not be used for residential purposes as previously
planned. They will be modified using locally resourced materials in keeping with other buildings
in the park and will be used for staff facilities, meeting rooms and an education/community room.

7.2 The Pavilion The new plans for the Pavilion are not yet complete, but will be for a one-
storey building that includes indoor and outdoor seating with overflow and a terraced verandah.
Space will be allocated for community groups and meetings.. Toilets will be accessed from inside
and outside, allowing for security after the cafe is closed. Building materials will match those
of the Lodge houses above so that the three buildings work together, as in original concepts.

7.3 Depot facilities After discussion about the need for a dedicated team of people able to
design and implement soft landscaping and maintain it, Albert explained that there are ongoing
discussions about the Park being partly serviced from Pymm's Lane, with tool stores specific to
the maintenance of buildings on site.

7.4 Bowls Pavilion The existing building will be replaced with a new build in line with the
other buildings on site. It will include toilets, changing facilities, a viewing area and a
meeting area.

7.5 Building work dates It is envisaged that the work on buildings will begin in early 2010
and be completed in 2011. Paths around the lake are expected to be open to the public again in
2010.

8.0 AOB / Questions Raised

8.1 Q: Who is the new contractor? What is known about them? What about their reliability? A:
Tolent. Information can be obtained by visiting their website. They have been financially checked
by Cheshire east and there are penalty clauses in their contract.

Q; Does the new contractor know of the previous problems with the restoration programme? A: Yes.
Following walkabout sessions on site, the contractors are aware of previous issues.

Q: Will there be a Project Manager on site for monitoring work? A: A quantity Surveyor for
Cheshire East values the work regularly and reports to the architect who then reports to Cheshire
East. Ian Bright of EBM Consultants is on site weekly. Q: Can the new contractor ask for more
money? A: The contract is a fixed price contract and therefore additional monies have to be
justified.

Q: If the new Pavilion is to be on one level, how will a vista of the lake be achieved? A: The
vista will remain the same as levels have not been altered in the new design. Some trees will be
removed also (not the older protected ones). Q: Will there be a new Boat Hire building? A: boat
operations on the lake will resume and Cheshire East have yet to decide about the arrangements
 

FRIENDS OF THE PARK QUEENS PARK FRIENDS GROUP CONSTITUTION 2009
1. Name
The Name of the Friends of the Park group shall be 'Friends of Queens Park', hereinafter called "The Friends of the Park .

2. Aims and Objectives
To promote the restoration (i,) capturing Queens Park's Victorian splendour, conservation and enhancement of Queens Park in Crewe, for the benefit of residents, visitors, wildlife and fish.
(i) 2009 - Following a lengthy period of development and planning the Heritage Lottery Supported Queens Park Project is underway. The Project Team has been assembled including architectural and engineering consultancies to complement the Landscape Architectural practice Bertram Hyde and Quantity Surveyors EMB Consultants. The practices selected are SBS Architects and the engineers are Scott Hughes Design, both are Manchester based.
To encourage and facilitate greater free access, use of facilities and enjoyment of Queens Park by all. In pursuance of this aim the Friends of the Park group will seek to:
a) ensure that any changes are sustainable and respect Queens Park's heritage and distinctiveness,
b) represent the views of the residents of Crewe and other regions of the Cheshire East Council, in matters concerning the Park,
c) form links and work co-operatively with the Council, businesses, community groups, charities, schools and other appropriate organisations, so that the park may best serve the local community,
d) organise, host and fund events and activities within or associated with Queens Park,
e) compliment other projects moving forward in Cheshire East.
The Friends of the Park group shall be non-political and non-sectarian, and shall operate without distinction of gender, ethnic background, age, disability, sexuality, or religious, cultural or political beliefs.
 

3. Area of Benefit
The area of benefit of the Friends of the Park shall be the area known as Cheshire East.
 

4. Powers
The Friends of the Park group, through its Committee may exercise any necessary powers to do all such other lawful things as are necessary for the achievement of the above aims and objectives subject to the consent of Cheshire East Council as 'caretakers' of Queens Park.
 

5. Membership
Membership shall be open (without distinction of gender, ethnic background, age, disability, sexuality or religion, cultural, or political beliefs) to those interested in furthering the aims and objectives of the Friends of the Park, provided that they have completed an application form and have paid the appropriate subscription fee.
Membership shall be valid for the period of one calendar year from the beginning of April. No membership fees apply.
All categories of membership shall be entitled to cast one vote. The Chairman may utilise a casting vote should it be required.
The Committee shall have the right, for good and sufficient reason, to exclude from membership an individual member, provided that the member shall have the right to be heard by the Committee before such a decision is confirmed.
 

6 The Committee
The Committee shall consist of a Chairperson, Vice Chairperson and Parks Manager and any other such Officers as the Friends of the Park group may from time to time decide.
The Committee shall total no less than 3 and not more than 16 members including two members of the Youth Council.
a) The Officers and members of the Committee will be elected until the next AGM. They will be eligible for re-election.
c) The Committee may appoint one, or more sub-committees or working
parties and refer any part of its business to them.
d) The Committee shall have the power to fill any vacancies that may arise during its year of office by co-opting additional members.
d) A member of the Committee shall cease to hold office if absent, conseceteviley on three occasions, without the permission of the Committee, from all of their meetings held within a period of six months, or notifies the Committee of their resignation in writing.
e) A Committee member (including officers) may be removed from office before an AGM if two thirds of the Committee support a proposal of "no confidence" against the member, at a meeting of the Committee.
 

7 Committee Meetings
a) The Committee shall hold at least six meetings each year i.e. approx. 8 week intervals. A special meeting may be called at any time by the Chairperson or by any four members of the Committee, upon not less than four days notice being given to other members of the Committee, of the matters to be discussed.
b) At a Friends of the Park meeting the quorum shall be a minimum of 3 and include at least 1 Officer.
c) In the event that both the Chairperson and any Vice-Chair are absent from a Friends of the Park meeting, the Committee shall elect a temporary Chairperson.
d) Minutes of all meetings shall be kept by the Parks Manager and be available for inspection by members of the Friends of the Park group.
e) Any member of other Queens Park associated committees may attend the meetings of the Committee as an observer.
f) The Committee may, for a specific purpose, invite any individuals outside the Friends of the Park group to attend a meeting.
 

8 General Meetings
At least 14 days written notice shall be given of the date, time, venue and agenda of Annual General Meetings. At least 7 days written notice shall be given of the date, time, venue and agenda of General Meetings. Non-receipt of a notice shall not invalidate a properly called meeting.
a) An Annual General Meeting shall be held each year in the month of June or as soon as practicable thereafter, but no more than 15 months must elapse between one Annual General Meeting and the next. The business of the meeting shall include
i) The election of Officers and Committee,
ii) The presentation of the annual report of the Committee,
b) Extraordinary General meetings may be convened at any time at the discretion of the Friends of the Park or at the request of at least 12 members of the Friends of the Park, in writing, to the Parks Manager of the group, giving details of the reason(s) for calling the meeting together with copies of any motions to be discussed.
c) The quorum for all General Meetings shall be 12 persons including a minimum of 6 members of the Friends group, including 1 Officer.
d) Any member of the public and/or press, may attend General Meetings as an observer.
 

9 Voting
a) Every Member of the Friends of the Park group has one vote at General Meetings.
b) Only Friends of the Park group members shall be eligible to vote at any meeting.
c) In the event of an equality in voting, the Chairperson may cast a second deciding vote.
d) When, in the opinion of the Chairperson, it is necessary for a vote to be taken at any meeting, this may be taken by a show of hands or by secret ballot at the Chairperson's discretion.
 

10 Finance
The Friends of the Park group shall be able to receive, without favour, donations, gifts or contributions and empower the Committee to raise funds by legal means.
a) All monies received shall be paid in to a Cheshire East holding account in the name of the Friends of the Park group. The Queens Park Manager shall be authorised to release funds as requested by the Chairman on behalf of the Friends of the Park group.
b) All monies raised by or on behalf of the Friends of the Park group shall be applied to further the objectives of the Friends of the Park group and may be used to meet the cost of agreed projects and activities.
c) The Parks Manager shall report on the state of the Friends of the Parks group finances at each Committee meeting and all transactions shall be made available for inspection.
St St
e) The financial year shall be from April 1 to March 31 . At the end of each financial year, the accounts shall be prepared, certified and presented at the next AGM.
f) If the Friends of the Park group is dissolved, any surplus funds should be given to Cheshire East Council for expenditure with regards to Queens Park, in-line with the Aims and Objects of the Friends of the Park group.
 

11 Interpretation of Constitution
In all matters of dispute on the interpretation of this Constitution or on all matters on which the Constitution is silent, the Friends of the Parks group decision shall be final.
 

12 Dissolution
The Friends of the Park group may at any time be dissolved by a resolution passed by a majority of two thirds of those present and voting, at a General Meeting of which at least fourteen days notice shall have been given, specifying that this is the purpose of the meeting.
 

13 Amendments to the Constitution
This Constitution may be amended in any respect (other than this clause) by a resolution passed by two thirds of the members present and entitled to vote at any General Meeting of the Friends of the Park group.
Notice of any proposed amendment must be communicated to the Queens Park Manager in writing at least fourteen days before the meeting at which the proposal is to be moved. Notice, in writing, of these proposals shall be sent to members not less than seven days before the meeting.